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An Export Compliance Policy outlines how Filipino companies handle international trade while following key regulations like the Strategic Trade Management Act (STMA). It's the roadmap organizations use to ensure their exports meet legal requirements, prevent restricted items from reaching prohibited destinations, and maintain proper documentation.

These policies help businesses navigate Philippine customs procedures, export controls, and trade sanctions. They typically cover screening procedures for trade partners, licensing requirements, and steps for handling sensitive goods or technology. For many Filipino exporters, especially those dealing with strategic goods or dual-use items, having this policy isn't just good practice—it's essential for legal operations.

Companies need an Export Compliance Policy when they start shipping goods or technology outside the Philippines, especially if dealing with dual-use items covered by the Strategic Trade Management Act. This policy becomes crucial before your first international shipment or when expanding into new foreign markets.

Filipino businesses must implement this policy when handling strategic goods, establishing new trade partnerships, or facing customs audits. It's particularly vital for industries like electronics, chemicals, or software development where products might have military applications. Having this policy ready helps prevent export violations, speeds up customs clearance, and protects your company from hefty penalties under Philippine trade laws.

• Basic Trade Compliance: A streamlined policy focusing on essential Philippine customs requirements and STMA compliance, ideal for small exporters or first-time international traders
• Comprehensive Export Control: Detailed policies covering strategic goods, technology transfers, and sanctions screening, typically used by large manufacturers or tech companies
• Industry-Specific Controls: Tailored policies for sectors like chemicals, electronics, or software, incorporating unique requirements and risk factors for each industry
• Multi-Market Export: Advanced policies designed for companies shipping to multiple countries, with region-specific compliance sections and varying documentation requirements

• Export Compliance Officers: Lead the development and implementation of Export Compliance Policies, ensuring alignment with Philippine trade regulations and STMA requirements
• Company Directors: Review and approve policies, bear ultimate responsibility for export compliance decisions
• Logistics Teams: Handle day-to-day policy implementation, including shipment screening and documentation
• Legal Department: Ensures policies meet current Philippine trade laws and updates them when regulations change
• Operations Staff: Follow policy guidelines when processing international shipments and maintaining required records

• Export Profile: List all products, technologies, and destinations your company ships to from the Philippines
• Regulatory Review: Gather current STMA requirements and Philippine customs regulations affecting your exports
• Risk Assessment: Map potential compliance risks specific to your industry and export markets
• Internal Processes: Document your existing export procedures, screening methods, and record-keeping systems
• Team Structure: Identify key personnel responsible for export compliance decisions and oversight
• Documentation System: Establish templates for export licenses, end-user certificates, and shipping declarations

• Policy Statement: Clear commitment to comply with Philippine STMA and export control laws
• Scope Definition: Detailed coverage of affected products, technologies, and business activities
• Screening Procedures: Steps for evaluating trade partners and restricted party checks
• Documentation Requirements: List of mandatory export licenses, permits, and record-keeping duties
• Compliance Roles: Defined responsibilities for export control officers and key personnel
• Violation Reporting: Procedures for handling and reporting export compliance breaches
• Training Protocol: Requirements for staff training on export compliance procedures

An Export Compliance Policy differs significantly from a Compliance Policy in several key aspects. While both address regulatory adherence, their scope and application serve distinct purposes in Philippine business operations.

• Scope and Focus: Export Compliance Policies specifically target international trade activities and STMA requirements, while general Compliance Policies cover broader organizational regulatory obligations
• Regulatory Framework: Export policies must align with Philippine customs laws and international trade restrictions, whereas general compliance policies typically address internal corporate governance
• Implementation Requirements: Export policies demand specific screening procedures, documentation systems, and trade partner verification, while general compliance focuses on overall corporate conduct
• Risk Management: Export policies specifically address international shipping risks, sanctions violations, and strategic goods control, compared to the wider operational risks covered in general compliance policies