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A Resignation Letter is your formal written notice to an employer that you plan to leave your job. In the Philippines, it serves as an important legal record of your intent to end employment, typically given at least 30 days before your last day as required by the Labor Code.

This document helps protect both parties by clearly stating your departure date, expressing gratitude for opportunities, and maintaining professional relationships. While not strictly required to be in writing under Philippine law, a formal letter creates clear documentation and helps ensure a smooth transition, proper clearance processing, and timely release of final pay and benefits.

Submit a Resignation Letter when you've decided to leave your current job in the Philippines, ideally at least 30 days before your intended last day. This timing aligns with the standard notice period required by most Philippine employers and the Labor Code, giving your company adequate time to plan for your departure.

Use this document immediately after accepting a new job offer, planning to start a business, or making any firm decision to end your employment. Writing it promptly helps secure positive references, ensures proper processing of your final pay and benefits, and maintains good relationships. In regulated industries like banking or healthcare, early notice also helps employers meet their compliance obligations for staff transitions.

• Quit Job Letter: Basic resignation format focusing on essential elements like departure date and transition plans
• Early Retirement Letter: Specialized version addressing retirement benefits and longer-term succession planning
• Farewell Letter To Boss: Personal communication to direct supervisor emphasizing professional relationship
• Farewell Letter To Coworker: Informal note expressing gratitude to team members and maintaining networks
• Farewell Letter To Company: Broader announcement to entire organization, suitable for senior positions

• Employees: Draft and submit Resignation Letters to formally notify employers of their intent to leave, regardless of position or tenure
• HR Managers: Process these letters, initiate clearance procedures, and ensure compliance with Philippine Labor Code requirements
• Direct Supervisors: Receive copies, plan department transitions, and often provide countersignatures
• Company Executives: Review resignations from key personnel and approve any negotiated departure terms
• Legal Department: Verify compliance with employment contracts and handle any sensitive exit arrangements
• Payroll Staff: Calculate final pay, benefits, and other separation entitlements based on the stated exit date

• Notice Period: Check your employment contract and company policy for required notice duration, usually 30 days in Philippines
• Basic Details: Gather your employee ID, position title, department, and direct supervisor's name
• Exit Date: Confirm your intended last working day, accounting for any remaining leave credits
• Handover Plan: List ongoing projects and responsibilities requiring transition
• Documentation: Collect copies of relevant employment documents and clearance requirements
• Format Check: Use our platform's templates to ensure your letter includes all required elements under Philippine labor laws
• Tone Review: Keep content professional and grateful, avoiding negative comments about the company

• Letter Date: Current date must appear at the top of the document per Philippine business standards
• Recipient Details: Full name and title of immediate supervisor or HR manager
• Clear Intent: Explicit statement of resignation from your current position
• Last Working Day: Specific effective date of resignation, ensuring minimum 30-day notice
• Position Details: Your current job title and department
• Transition Statement: Brief commitment to proper handover of duties
• Signature Block: Your complete name, signature, and date of signing
• Contact Information: Your updated contact details for final documentation

A Resignation Letter differs significantly from an Employment Letter in several key aspects, though both are crucial employment documents in the Philippines. While a Resignation Letter formally ends employment, an Employment Letter establishes or confirms it.

• Timing and Purpose: Resignation Letters mark the end of employment with a specific exit date, while Employment Letters initiate or document ongoing employment terms
• Legal Requirements: Resignation Letters must provide at least 30 days' notice under Philippine labor law; Employment Letters need detailed job descriptions and compensation terms
• Content Focus: Resignation Letters emphasize transition plans and gratitude, while Employment Letters outline duties, benefits, and working conditions
• Duration Impact: Resignation Letters trigger clearance procedures and final pay computation; Employment Letters establish long-term obligations and rights