This Catering Contract is designed for use in the Philippines when engaging professional catering services for events, corporate functions, or ongoing food service arrangements. The document is structured to comply with Philippine regulations, particularly the Food Safety Act of 2013 (RA 10611) and the Sanitation Code (PD 856). It provides a legal framework for defining service expectations, food safety standards, pricing structures, and operational requirements. The contract includes essential provisions for insurance, liability, and risk allocation, making it suitable for both one-time events and long-term catering arrangements. This template is adaptable for various scenarios, from corporate functions to wedding celebrations, while maintaining compliance with local business and food service regulations.
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1. Parties: Identifies the catering service provider and the client, including complete legal names and addresses
2. Background: Brief context of the agreement and the parties' intention to enter into a catering service arrangement
3. Definitions: Defines key terms used throughout the contract
4. Scope of Services: Detailed description of catering services to be provided, including type of service, event details, and general obligations
5. Term and Timeline: Duration of the agreement and specific event dates/times
6. Payment Terms: Pricing, payment schedule, deposits, and payment methods
7. Food Safety and Quality: Standards for food preparation, handling, and service in compliance with RA 10611
8. Staff and Service Standards: Requirements for staffing, uniforms, and service quality
9. Equipment and Facilities: Responsibilities for providing and maintaining equipment and facilities
10. Cancellation and Rescheduling: Terms and conditions for cancellation or changes to the event
11. Insurance and Liability: Insurance requirements and allocation of risks between parties
12. Termination: Conditions and process for contract termination
13. General Provisions: Standard legal clauses including governing law, notices, and entire agreement
1. Venue Requirements: Used when specific venue-related obligations need to be addressed, including venue rules and restrictions
2. Special Dietary Requirements: Include when catering must accommodate specific dietary restrictions or requirements
3. Transportation and Logistics: Required when catering service includes delivery to multiple locations or special transportation arrangements
4. Sustainability Practices: Include when parties agree to specific environmental or sustainability requirements
5. Marketing Rights: Used when either party wishes to use the event for marketing purposes
6. Force Majeure: Particularly relevant for long-term contracts or in areas prone to natural disasters
7. Exclusivity: Include when the caterer is granted exclusive rights for the event or venue
1. Schedule A - Menu and Pricing: Detailed menu items, portions, and pricing for all food and beverage items
2. Schedule B - Service Timeline: Detailed timeline of setup, service, and cleanup times
3. Schedule C - Equipment List: Comprehensive list of equipment to be provided by each party
4. Schedule D - Staffing Plan: Details of staff numbers, roles, and responsibilities
5. Schedule E - Food Safety Procedures: Detailed food safety and handling procedures in compliance with Philippine regulations
6. Appendix 1 - Insurance Certificates: Copies of required insurance certificates
7. Appendix 2 - Licenses and Permits: Copies of relevant business licenses and health permits
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