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The Clearance Letter From Employer is a crucial document in the Philippine employment landscape, required when an employee separates from a company through resignation, retirement, or contract completion. This document is mandated by Philippine labor practices and is governed by the Labor Code of the Philippines and related DOLE (Department of Labor and Employment) regulations. The letter serves multiple purposes: it confirms that the employee has no pending obligations or accountabilities, has returned all company property, and is cleared to seek employment elsewhere. It's particularly important as many Philippine companies require this document as part of their pre-employment requirements. The clearance process typically involves multiple departments ensuring all company assets are accounted for, access credentials are revoked, and financial obligations are settled before the final clearance is issued.

1. Letter Header: Company letterhead including complete company name, address, and contact information

2. Date and Reference Number: Current date and any internal reference number for the clearance

3. Employee Information: Full name, position/designation, and employee ID number of the person being cleared

4. Employment Period: Start and end dates of employment

5. Clearance Statement: Clear statement that the employee has been cleared of all accountabilities and obligations

6. Department Clearances: List of departments that have cleared the employee (e.g., HR, Finance, IT, etc.)

7. Property Return Declaration: Statement confirming return of company property and equipment

8. Authorization Statement: Statement authorizing the employee to seek employment elsewhere

9. Signatory Block: Space for authorized signatory's name, position, and signature