The Lease Release Letter is a crucial document in Philippine real estate practice, used when both parties mutually agree to terminate a lease agreement before or at its natural conclusion. This document, governed by the Civil Code of the Philippines and relevant property laws, serves multiple purposes: it formally documents the end of the lease relationship, confirms the settlement of all obligations, and provides legal protection for both parties against future claims. The letter typically becomes necessary when tenants are moving out, property ownership is changing, or lease terms need to be concluded formally. It should include specific references to the original lease, property details, confirmation of the termination date, and statements about the settlement of all financial obligations. In the Philippine context, this document often requires careful attention to local regulations and may need to be notarized for added legal security.
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1. Date and Address Block: Current date and full contact details of both landlord and tenant
2. Subject Line: Clear identification of the document as a Lease Release Letter with reference to the specific property
3. Lease Reference: Details of the original lease including date, parties, and property address
4. Termination Statement: Clear statement of the lease termination date and mutual agreement to end the lease
5. Release Declaration: Formal statement releasing both parties from future obligations under the lease
6. Final Settlement: Confirmation that all financial obligations have been settled
7. Signature Block: Space for signatures of both parties and date of signing
1. Security Deposit Statement: Include when there needs to be a record of security deposit return or deductions
2. Property Condition: Include when there are specific agreements about the condition the property was left in
3. Outstanding Repairs: Include when there are agreements about remaining repairs to be completed
4. Forwarding Address: Include when the tenant needs to provide a forwarding address for future correspondence
5. Utilities Transfer: Include when there are specific arrangements for utility account transfers
6. Keys Return: Include when there needs to be documentation of returned keys and access devices
1. Property Inspection Report: Final inspection report documenting the condition of the property at surrender
2. Settlement Statement: Detailed breakdown of any financial settlements, including security deposit calculations
3. Photographic Evidence: Photos documenting the property condition at surrender
4. Utility Readings: Final utility meter readings and account closure confirmations
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