The Notice of Termination of Fixed Term Contract is a crucial document in Philippine employment law, used when an employer needs to formally communicate the end of a fixed-term employment arrangement. This document is essential for compliance with the Labor Code of the Philippines and related employment regulations, particularly in situations where a fixed-term contract is approaching its natural end date or requires termination as per contractual terms. The notice typically needs to be provided within a reasonable timeframe before the termination date and must include specific information about final work arrangements, settlement of benefits, and clearance procedures. It serves as a legal protection for both employer and employee by clearly documenting the termination process and ensuring all statutory requirements are met.
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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date: The date when the notice is issued
3. Employee Details: Full name and address of the employee
4. Subject Line: Clear indication that this is a Notice of Termination of Fixed Term Contract
5. Contract Reference: Reference to the original fixed-term contract including its date and duration
6. Termination Statement: Clear statement of the contract's termination and the effective date
7. Legal Basis: Reference to the relevant clause in the original contract and/or applicable law regarding termination
8. Final Work Day: Explicit mention of the employee's last working day
9. Closing Actions: Instructions regarding handover of company property, final clearance procedures, and claiming of final pay
10. Signature Block: Space for authorized signatory's name, title, and signature
1. Appreciation Statement: Optional statement thanking the employee for their service - recommended for maintaining good relations unless termination is under negative circumstances
2. Certificate of Employment: Mention of availability of certificate of employment upon request
3. Future Reference: Statement about company policy regarding employment references
4. Non-Compete Reminder: If applicable, reminder of any post-employment restrictions from the original contract
5. Continuation Possibility: If relevant, statement about possibility or lack thereof of future employment opportunities
1. Final Settlement Calculation: Detailed breakdown of final pay, including any pro-rated 13th month pay, unused leave credits, and other statutory benefits
2. Clearance Checklist: List of items and procedures that need to be completed before final settlement
3. Company Property List: Itemized list of company property to be returned, if applicable
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Construction
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Education
Healthcare
Hospitality
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Transportation
Telecommunications
Financial Services
Professional Services
Media and Communications
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
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Executive Leadership
Corporate Secretariat
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HR Manager
HR Director
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Company Secretary
Operations Manager
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Department Head
HR Business Partner
Compliance Officer
Administrative Manager
General Manager
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Chief Executive Officer
Chief Human Resources Officer
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