The Security Deposit Deduction Form is a crucial document used in the Philippine rental market when a tenant vacates a property and the landlord needs to make deductions from the security deposit. This form, which must comply with Philippine property laws including the Civil Code and Rent Control Act, serves as an official record and communication tool between landlord and tenant. It is typically used at the end of a lease term or when a tenant moves out, documenting all deductions with proper justification and evidence. The form includes essential information such as property details, party information, itemized deductions, supporting documentation, and the final settlement amount. It helps prevent disputes by providing transparency in the deposit deduction process and serves as a legal record of the transaction.
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1. Property Information: Details of the rental property including complete address and unit identification
2. Party Details: Information about both landlord/property manager and tenant, including complete contact information
3. Deposit Information: Original security deposit amount, date received, and reference numbers of previous transactions
4. Lease Reference: Reference to the original lease agreement including dates and terms
5. Itemized Deductions: Detailed list of all deductions with specific amounts and reasons
6. Remaining Balance: Calculation showing original deposit minus deductions and final amount to be returned
7. Payment Method: Details of how the remaining balance (if any) will be returned to the tenant
8. Declaration: Statement confirming the accuracy of the deductions and compliance with Philippine law
9. Signatures: Space for dated signatures of both landlord/property manager and tenant
1. Photo Documentation Reference: Section referencing attached photographs of damage or issues leading to deductions
2. Repair Cost Estimates: Section including third-party quotes or estimates for repairs when applicable
3. Dispute Resolution Process: Information about the process for disputing deductions, including relevant timeframes and procedures
4. Previous Inspection Results: Reference to move-in and pre-move-out inspection results when available
5. Utility Settlement: Section for detailing any utility payment adjustments if utilities were included in the lease
1. Schedule A - Photographic Evidence: Dated photographs showing damage or issues that led to deductions
2. Schedule B - Repair Quotes: Copies of contractor quotes or invoices for repairs or replacements
3. Schedule C - Inspection Reports: Copies of relevant property inspection reports (move-in and move-out)
4. Schedule D - Cleaning Receipts: Receipts for professional cleaning services if required
5. Schedule E - Utility Bills: Copies of outstanding utility bills if being deducted from deposit
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