The Termination Form For Employee is a crucial document used in the Philippine business environment to formally document and process the end of an employment relationship. It is designed to comply with the strict requirements of the Philippine Labor Code and Department of Labor and Employment (DOLE) regulations, which mandate specific procedures and documentation for employee termination. This form is essential whether the termination is due to just causes (such as gross misconduct or willful breach of trust), authorized causes (such as redundancy or business closure), or voluntary resignation. It includes comprehensive sections covering employee information, termination grounds, due process compliance, final pay computation, clearance requirements, and return of company properties. The document serves both as a legal record and a processing tool, ensuring all necessary steps are completed and documented in accordance with Philippine employment laws.
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1. Employee Information: Complete details of the employee including name, employee ID, position, department, and date of hire
2. Termination Details: Specific information about the termination including effective date and type of termination
3. Reason for Termination: Clear statement of the grounds for termination, citing specific authorized causes or just causes under the Labor Code
4. Due Process Compliance: Documentation of the steps taken to comply with due process requirements (notice, hearing, decision)
5. Final Pay Components: Breakdown of final pay including salary, pro-rated 13th month pay, unused leave credits, and other statutory benefits
6. Company Property Return: List of company properties to be returned and status of return
7. Clearance Requirements: List of departments/units that need to clear the employee
8. Acknowledgment: Space for signatures of the employee, HR representative, and authorized company officer
1. Separation Package: Details of separation pay and additional benefits - used in cases of redundancy or authorized causes
2. Non-Compete Clause: Reminder of existing non-compete agreements - used when applicable in employee's contract
3. Release and Quitclaim: Waiver of claims against the company - optional depending on company policy and circumstance of termination
4. Performance History Summary: Brief summary of performance issues - used in cases of termination due to poor performance
5. Transition Plan: Handover requirements and knowledge transfer plan - used for key positions requiring transition
6. Appeal Rights: Information about the employee's right to appeal - used in cases of termination for cause
7. Rehire Eligibility: Statement about eligibility for future employment - used based on company policy
1. Schedule A - Final Pay Computation: Detailed computation of all monetary benefits, deductions, and final net amount
2. Schedule B - Clearance Checklist: Comprehensive checklist for departmental clearances with signature spaces
3. Schedule C - Company Property Checklist: Detailed list of company properties to be returned with condition assessment
4. Schedule D - Benefits Status: Status of various benefits including health insurance, HMO, retirement benefits
5. Appendix 1 - Supporting Documents: List of attached supporting documents (warnings, performance reviews, etc.)
6. Appendix 2 - Exit Interview Form: Standard exit interview questionnaire and responses
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Manufacturing
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Financial Services
Retail
Healthcare
Education
Construction
Hospitality
Professional Services
Transportation
Telecommunications
Energy
Agriculture
Mining
Real Estate
Media and Entertainment
Non-Profit Organizations
Government Services
Relevant Teams
Human Resources
Legal
Finance
Administration
Compliance
Operations
Payroll
Employee Relations
Management
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
HR Business Partner
HR Officer
HR Administrator
Compliance Officer
Department Manager
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Operations Manager
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Administrative Officer
Finance Manager
Payroll Officer
Employee Relations Manager
HR Specialist
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