A Vehicle Deed of Sale is a crucial legal document used in the Philippines when transferring ownership of any motor vehicle between parties. This document is essential for both private and commercial vehicle sales, and must comply with specific requirements set forth by the Land Transportation Office (LTO) and Philippine Civil Code. The deed serves multiple purposes: it documents the transfer of ownership, records the terms and conditions of the sale, provides evidence for registration purposes, and protects both parties' interests. It should be used whenever a vehicle is sold or transferred, whether between private individuals, corporate entities, or a combination thereof. The document includes vital information such as vehicle specifications, price, payment terms, warranties, and the complete details of both parties. Special attention must be paid to Philippine-specific requirements, including the need for notarization and proper witnessing of the document.
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1. Parties: Identifies the Seller and Buyer with their complete legal names, addresses, and government ID details
2. Background: Brief context stating the Seller's ownership of the vehicle and intention to sell to the Buyer
3. Definitions: Defines key terms used in the deed including 'Vehicle', 'Purchase Price', 'Effective Date'
4. Vehicle Details: Complete description of the vehicle including make, model, year, color, engine number, chassis number, plate number, and registration details
5. Sale and Purchase: Core terms of the sale including purchase price, payment terms, and transfer of ownership
6. Seller's Representations and Warranties: Seller's declarations regarding vehicle ownership, condition, and absence of liens or encumbrances
7. Buyer's Acknowledgments: Buyer's confirmation of vehicle inspection and acceptance of condition
8. Transfer of Registration: Process and responsibilities for transferring vehicle registration to the Buyer
9. Taxes and Fees: Allocation of transfer taxes, registration fees, and other related expenses
10. Execution: Formal signing section with date and witness requirements
1. Installment Payment Terms: Detailed payment schedule and conditions when the purchase is not paid in full
2. Security Interest: Terms regarding retention of title or security interest when payment is in installments
3. Vehicle Maintenance History: Detailed maintenance and repair history when selling a used vehicle
4. Insurance Requirements: Specific insurance obligations during transition period or for installment sales
5. Dispute Resolution: Specific procedures for handling disputes when parties want to specify this
6. Deed of Assignment: Additional assignment provisions when the vehicle has existing insurance or warranties to be transferred
1. Vehicle Inspection Report: Detailed report of vehicle condition, including photographs and noted defects
2. Payment Schedule: Detailed installment payment terms if applicable
3. Original Registration Documents: Copies of current registration papers, OR/CR, and other official documents
4. Maintenance Records: Copies of service history and maintenance records
5. Insurance Documentation: Details of existing insurance policies and transfer documents
Authors
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Transportation
Fleet Management
Car Dealership
Logistics
Corporate Services
Legal Services
Insurance
Banking and Finance
Vehicle Leasing
Relevant Teams
Legal
Compliance
Administrative
Fleet Management
Procurement
Operations
Risk Management
Finance
Corporate Secretariat
Sales
Relevant Roles
Fleet Manager
Legal Counsel
Compliance Officer
Administrative Officer
Corporate Secretary
Vehicle Sales Manager
Procurement Manager
Operations Manager
Risk Manager
Finance Manager
General Manager
Business Owner
Car Dealer
Transport Officer
Legal Administrator
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