The Volunteer Confidentiality Agreement is essential for organizations in the Philippines that engage volunteers and need to protect sensitive information. This document becomes necessary when volunteers may have access to confidential data, trade secrets, personal information, or proprietary knowledge during their service. It ensures compliance with Philippine legislation, particularly the Data Privacy Act of 2012 and relevant provisions of the Civil Code. The agreement is designed to protect organizations while being mindful of the unpaid, voluntary nature of the relationship. It includes specific provisions for data handling, confidentiality obligations, and breach consequences, making it suitable for both traditional nonprofit volunteer scenarios and corporate volunteer programs. Organizations should implement this agreement before allowing volunteers access to any sensitive information or systems.
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1. Parties: Identifies the organization and the volunteer, including their complete details and addresses
2. Background: Explains the context of the volunteer relationship and the need for confidentiality
3. Definitions: Defines key terms including 'Confidential Information', 'Volunteer Services', and 'Authorized Purposes'
4. Scope of Volunteer Services: Outlines the voluntary nature of the relationship and basic duties
5. Confidentiality Obligations: Details the core confidentiality requirements and restrictions on information use
6. Protection of Confidential Information: Specifies the practical steps the volunteer must take to protect confidential information
7. Duration and Survival: Specifies how long the confidentiality obligations last, including post-volunteering
8. Return of Confidential Information: Requirements for returning or destroying confidential information upon request or termination
9. Breach and Remedies: Outlines consequences of breaching the agreement and available legal remedies
10. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement
1. Intellectual Property Rights: Include when volunteer work may involve creation of IP or access to organization's IP
2. Data Privacy Compliance: Include when volunteer will handle personal data covered by the Data Privacy Act
3. Social Media and Communications: Include when volunteer has access to social media accounts or public communications
4. Third Party Disclosure: Include when volunteer may need to share information with authorized third parties
5. Emergency Contact Information: Include when volunteer work involves high-risk activities or sensitive locations
6. Conflict of Interest: Include when volunteer may have competing interests or concurrent volunteering elsewhere
1. Schedule A - Description of Volunteer Services: Detailed description of volunteer role and responsibilities
2. Schedule B - Types of Confidential Information: Specific categories and examples of confidential information covered
3. Schedule C - Authorized Personnel: List of people with whom the volunteer is authorized to share information
4. Schedule D - Security Protocols: Specific procedures for handling and protecting confidential information
5. Appendix 1 - Acknowledgment Form: Form for volunteer to sign confirming receipt and understanding of confidential information
Find the exact document you need
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Volunteer Confidentiality Agreement
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