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A Certificate of Incumbency proves who holds official positions within a company in Pakistan. Banks, regulators, and business partners often request this document when they need to verify the identity of authorized signatories or confirm who has the power to make decisions for the organization.

Under Pakistani corporate law, this certificate lists key details like directors' names, their roles, appointment dates, and their authority levels. It's particularly important for foreign transactions, opening bank accounts, and completing Securities and Exchange Commission filings. Company secretaries typically issue and authenticate these certificates, making them a trusted way to demonstrate corporate leadership.

Get your Certificate of Incumbency ready when opening new bank accounts, securing business loans, or entering major contracts in Pakistan. Banks and business partners need this proof of who can legally act for your company, especially during high-stakes transactions or when dealing with international partners.

This certificate becomes essential when registering with government agencies, participating in tenders, or updating your company's signing authorities. The Securities and Exchange Commission of Pakistan often requires it for regulatory filings, and foreign companies typically ask for it before finalizing significant deals. Having it prepared saves time and prevents delays in critical business operations.

• Basic Corporate Certificate: Lists directors, officers, and shareholders with their roles and voting rights - commonly used for bank account openings and routine business matters
• Enhanced Verification Certificate: Includes specimen signatures, photo identification, and detailed corporate powers - required for international transactions or high-value deals
• Regulatory Compliance Certificate: Features specific declarations needed for SECP filings, including company registration details and compliance statements
• Special Purpose Certificate: Tailored for specific transactions like property deals or tender participation, with transaction-specific authority details

• Company Secretaries: Prepare and authenticate Certificates of Incumbency, ensuring accuracy of corporate records and leadership details
• Board Directors: Their positions and authority levels are documented in the certificate, empowering them to act on behalf of the company
• Banks and Financial Institutions: Request these certificates to verify authorized signatories before opening accounts or processing major transactions
• Foreign Business Partners: Rely on these certificates to confirm they're dealing with legitimate company representatives
• SECP Officials: Review these certificates during regulatory filings and corporate compliance checks

• Company Details: Gather accurate company registration number, registered address, and incorporation date from SECP records
• Leadership Information: Collect full names, designations, appointment dates, and ID numbers of all directors and key officers
• Corporate Documents: Have board resolutions and meeting minutes ready that confirm current office holders
• Signature Specimens: Obtain verified signature samples of authorized individuals
• Authentication: Arrange for company secretary or authorized officer to verify and stamp the certificate
• Supporting Evidence: Prepare copies of NTN certificate, form 29, and other relevant corporate documents

• Company Identification: Full legal name, registration number, registered office address, and date of incorporation
• Officer Details: Names, designations, appointment dates, and powers of all current directors and key executives
• Verification Statement: Declaration confirming the accuracy of information as per company records
• Authentication Block: Company seal, secretary's signature, and date of certification
• Supporting References: Citations of relevant board resolutions or constitutional documents
• Compliance Declaration: Statement confirming adherence to Companies Act and SECP regulations

A Certificate of Incumbency is often confused with a Certificate of Authority, but they serve distinct purposes in Pakistani business law. While both documents verify organizational authority, their scope and applications differ significantly.

• Purpose and Scope: A Certificate of Incumbency provides comprehensive proof of who holds official positions within a company, including all directors and officers. A Certificate of Authority typically focuses on specific individuals authorized for particular transactions or actions.
• Legal Weight: Incumbency certificates serve as official corporate records recognized by SECP and international entities. Authority certificates are transaction-specific and usually valid only for stated purposes.
• Duration: Incumbency certificates remain valid until leadership changes occur and require updates. Authority certificates often have fixed expiration dates tied to specific projects or transactions.
• Usage Context: Banks and foreign partners typically request incumbency certificates for ongoing relationships, while authority certificates work better for one-time deals or limited authorizations.