The Client Acceptance Letter is a crucial document in professional service engagements under Pakistani jurisdiction, serving as the formal initiation of a client relationship. This document is typically used after initial client discussions and proposal acceptance, but before the commencement of services. It incorporates essential elements required by Pakistani law, particularly the Contract Act 1872 and relevant professional regulations. The letter confirms the acceptance of the client, outlines the agreed scope of services, establishes key terms including fees and timelines, and sets out any specific requirements or conditions. It serves as a foundational document that protects both parties' interests while ensuring clarity in the professional relationship. The Client Acceptance Letter is particularly important in regulated industries where formal documentation of client relationships is mandatory.
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1. Letter Header: Professional letterhead including firm name, address, and contact details
2. Date and Reference: Current date and any relevant reference numbers
3. Client Details: Full name and address of the client
4. Subject Line: Clear indication that this is a Client Acceptance Letter
5. Salutation: Formal greeting to the appropriate client contact
6. Acknowledgment: Formal acceptance of the client relationship and reference to any prior discussions or proposals
7. Scope of Services: Clear outline of the services to be provided
8. Key Terms: Essential terms including fees, payment terms, and duration
9. Next Steps: Clear instructions on how to proceed and any immediate actions required
10. Closing: Professional closing with signature block and firm representative details
1. Compliance Statement: Statement regarding compliance with specific regulations or professional standards, used when working in regulated industries
2. Conflict Check: Confirmation of completed conflict checks, used in professional services firms
3. Team Introduction: Brief introduction of key team members, used for larger or complex engagements
4. Client Obligations: Specific requirements from the client, used when significant client input or cooperation is needed
5. Confidentiality Statement: Detailed confidentiality terms, used when handling sensitive information
6. Limitation of Liability: Specific liability limitations, used in high-risk engagements
1. Schedule A - Detailed Scope of Work: Detailed breakdown of services to be provided, including specific deliverables and timelines
2. Schedule B - Fee Structure: Detailed fee breakdown, payment schedules, and any additional costs
3. Schedule C - Key Personnel: Details of key team members and their roles, including contact information
4. Appendix 1 - Terms and Conditions: Standard terms and conditions of engagement
5. Appendix 2 - Required Documentation: List of documents required from the client to commence work
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