The Deposit Return Request Letter is a crucial document within Pakistan's banking system, used when an account holder needs to formally request the return of their deposited funds from a financial institution. This document becomes necessary at the maturity of fixed deposits, during early withdrawal requests, or when closing accounts. The letter must comply with Pakistani banking regulations, particularly the Banking Companies Ordinance, 1962, and State Bank of Pakistan guidelines. It typically includes essential details such as account information, deposit amount, tenure, and preferred method of funds return. The format and content are designed to facilitate efficient processing while maintaining proper documentation for both the bank and the account holder.
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1. Sender's Details: Full name, address, and contact information of the account holder
2. Date: Current date of the letter
3. Recipient's Details: Bank's name, branch details, and address
4. Subject Line: Clear indication that this is a deposit return request
5. Account Information: Account number, type of deposit, and date of deposit
6. Deposit Details: Amount of deposit, tenure (if applicable), and maturity date
7. Request Statement: Clear statement requesting the return of deposit
8. Payment Instructions: Preferred method of receiving the deposit return
9. Closing: Professional closing with signature block
1. Joint Account Details: Required when the account is held jointly with other parties
2. Early Withdrawal Acknowledgment: Required when requesting return before maturity date
3. Reason for Request: May be included if explanation would help facilitate the process
4. Previous Correspondence Reference: Include if there have been prior communications about this matter
5. Special Instructions: Any specific handling requirements or conditions
1. Copy of Original Deposit Receipt: Proof of initial deposit
2. Account Statement: Recent bank statement showing the deposit
3. Identity Proof: Copy of CNIC or passport of account holder
4. Authorization Letter: If request is being made through a representative
5. Joint Account Declaration: Consent form signed by all joint account holders if applicable
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