A General Meeting Resolution is a fundamental corporate document required under Pakistani law to formally record decisions made during company general meetings. It is essential for maintaining corporate governance records and ensuring compliance with the Companies Act 2017 and SECP regulations. This document type is used whenever a company holds an Annual General Meeting (AGM) or Extraordinary General Meeting (EGM), documenting crucial decisions such as appointment of directors, approval of financial statements, declaration of dividends, or changes to company structure. The resolution must follow specific formatting and content requirements under Pakistani law, including proper authentication by authorized signatories. It serves as legal evidence of corporate decisions and may be required for various corporate actions, regulatory filings, or legal proceedings.
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1. Meeting Details: Specifies the company name, registration number, meeting date, time, venue/mode (physical/virtual/hybrid), and type of meeting (AGM/EGM)
2. Attendance and Quorum: Records the members present, percentage of shareholding represented, and confirmation of quorum requirements being met
3. Notice and Compliance: Confirms proper notice was given and compliance with relevant provisions of the Companies Act 2017 and company's articles
4. Chair Appointment: Records who chaired the meeting and their appointment process
5. Resolutions: Clear statement of each resolution proposed, voted upon, and passed, including voting results
6. Closure: Formal closing of the meeting with time noted
7. Authentication: Signatures of the Chairman and Company Secretary, company seal if required
1. Proxy Details: Include when proxies are present at the meeting, listing proxy holders and their representing members
2. Special Business: Required when dealing with matters beyond ordinary business as defined in Companies Act 2017
3. Dissenting Notes: Include when there are formal objections or dissenting votes that need to be recorded
4. Video Conference Details: Required when meeting is held virtually or in hybrid mode, including technical details and confirmation of compliance with SECP requirements
1. Attendance Register: Detailed list of all attendees including members, proxies, and corporate representatives with shareholding details
2. Voting Results: Detailed breakdown of votes cast for each resolution (For, Against, Abstain)
3. Supporting Documents: Any relevant documents referenced in the resolutions such as financial statements, auditor's reports, or proposed amendments
4. Notice of Meeting: Copy of the original meeting notice and proof of its circulation
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