The Indefinite Suspension Letter is a crucial document in Pakistani employment law, used when an employer needs to temporarily remove an employee from their duties for an unspecified period. This document is typically utilized during ongoing investigations of serious misconduct, potential criminal activities, or other significant workplace issues that require the employee's temporary removal from their position. The letter must comply with the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and other relevant Pakistani labor laws. It should clearly state the suspension terms, including any provisions for salary and benefits, while maintaining the employee's right to due process. The document serves both as a legal protection for the employer and as a formal communication tool ensuring transparency in the suspension process.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Notice of Indefinite Suspension
3. Employee Information: Employee's name, designation, department, and employee ID
4. Suspension Notice: Clear statement of indefinite suspension and effective date
5. Grounds for Suspension: Brief description of the reason(s) for suspension
6. Legal Basis: Reference to relevant company policies and Pakistani labor laws
7. Terms of Suspension: Details about salary, benefits, and workplace access during suspension
8. Employee Obligations: Requirements during suspension period (e.g., availability for investigation)
9. Closure: Signature block with authorized signatory details
1. Investigation Reference: Details about ongoing investigation, used when suspension is due to pending investigation
2. Special Conditions: Any specific conditions or restrictions during suspension period
3. Right to Respond: Information about employee's right to submit explanation or appeal, included when required by specific company policies
4. Return of Company Property: List of company properties to be returned, included when applicable
5. Confidentiality Clause: Reminder of confidentiality obligations, included for sensitive positions
1. Notice of Investigation: Copy of investigation notice if suspension is investigation-related
2. Incident Report: Supporting documentation of incidents leading to suspension
3. Employee History: Relevant employment history or previous warnings if applicable
4. Company Policies: Relevant excerpts from company policies supporting the suspension
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