The Job Confirmation Letter is a crucial document in Pakistani employment practice, typically issued after an employee successfully completes their probationary period. This document is mandated under various Pakistani labor laws, including the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and serves multiple purposes: it formally confirms the employee's permanent status, documents any changes in terms and conditions, and provides clear evidence of the employment relationship's progression. The letter should be issued when an employee has satisfactorily completed their probation period, which typically ranges from 3 to 6 months under Pakistani law. It forms part of the employee's permanent record and can be crucial in establishing employment rights and benefits.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a confirmation of employment
3. Confirmation Statement: Clear statement confirming successful completion of probation and confirmation of permanent employment
4. Effective Date: Specification of when the confirmation takes effect
5. Position and Department: Confirmation of the employee's job title and department
6. Salary and Benefits: Confirmation of the employee's salary and any benefits applicable post-confirmation
7. Terms and Conditions: Reference to continuing terms and conditions of employment
8. Closing: Congratulatory note, signature block, and company authorized signatory details
1. Performance Recognition: Optional section highlighting the employee's performance during probation, used when wanting to specifically acknowledge exceptional performance
2. Revised Responsibilities: Used when the confirmation comes with changes to job responsibilities or scope
3. Training Requirements: Included when there are specific training or development requirements post-confirmation
4. Reporting Structure: Used when there are changes in reporting relationships post-confirmation
5. Mobility Clause: Included when the role may require relocation or travel
6. Confidentiality Reminder: Optional reminder of confidentiality obligations, used in sensitive roles or industries
1. Revised Benefits Schedule: Detailed breakdown of any changes in benefits package post-confirmation
2. Job Description: Updated job description if responsibilities have changed post-confirmation
3. Company Policies Reference: List of key company policies that the confirmed employee needs to be particularly aware of
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