A Letter of Intent to Retire from Government Service is a crucial document in Pakistan's public administration system that serves as the initial formal step in the retirement process for government employees. This document is required when a government servant decides to retire, whether at the age of superannuation or voluntarily before that age. It must be submitted according to the notice periods specified in the Civil Servants Act, 1973, and related regulations. The letter includes essential information such as the employee's service history, current position, intended retirement date, and details necessary for processing retirement benefits. This document triggers various administrative processes, including pension calculation, gratuity assessment, and clearance procedures. It is particularly important as it helps ensure a smooth transition from active service to retirement while complying with Pakistani civil service regulations.
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1. Personal Information Block: Employee's full name, designation, department, employee ID/service number, and current posting
2. Date and Reference Line: Current date and any relevant reference numbers
3. Addressing Block: Proper address to the appropriate authority (e.g., Head of Department, Secretary, etc.)
4. Subject Line: Clear indication that this is a retirement notice
5. Intent Declaration: Clear statement of intention to retire from government service
6. Retirement Date: Specific mention of the intended date of retirement
7. Service History Summary: Brief mention of total years of service and date of joining
8. Request for Processing: Request for processing retirement benefits and necessary documentation
9. Contact Information: Post-retirement contact details for correspondence
10. Closing and Signature: Formal closing, signature, and name of the employee
1. Reason for Retirement: Include if retiring before superannuation age or for specific reasons like health grounds
2. Handover Plan: Include if the employee holds a sensitive position or needs to transfer specific responsibilities
3. Pending Matters: Include if there are any ongoing projects or unresolved matters that need attention
4. Special Requests: Include if there are any special considerations or requests regarding retirement benefits or processing
5. Recognition of Service: Include if wanting to acknowledge specific achievements or express gratitude for opportunities
1. Service History Record: Detailed chronological list of postings and promotions throughout the service period
2. List of Pending Benefits: List of benefits to be settled (leave encashment, gratuity, pension, etc.)
3. Property Return Statement: Declaration of assets and liabilities if required by department
4. No Dues Certificate: Confirmation that no departmental dues are pending
5. Medical Certificate: Required if retirement is sought on medical grounds
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