The Employment Rejection Letter is a crucial business document used in Qatar to formally communicate the outcome of unsuccessful job applications to candidates. It must be drafted in accordance with Qatar Labor Law No. 14 of 2004 and related employment regulations, ensuring clear communication while maintaining professional standards and legal compliance. The document is typically used following the completion of the recruitment process, whether after initial application review or following interviews. It should include reference to the specific position, a clear communication of the decision, and may optionally include constructive feedback or information about future opportunities. The letter serves both as a professional courtesy and a legal record of the recruitment decision, helping maintain positive relationships with candidates while protecting the company's interests under Qatari law.
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1. Company Letterhead: Official company letterhead including company name, address, and contact information
2. Date: Current date in the appropriate format
3. Candidate's Contact Information: Full name and address of the candidate
4. Salutation: Professional greeting addressing the candidate by name
5. Position Reference: Clear reference to the position applied for and when the application/interview took place
6. Main Message: Clear but polite communication of the rejection decision
7. Professional Closing: Courteous closing statement with appropriate signature block
1. Specific Feedback: Brief, constructive feedback about the candidate's application or interview, used when appropriate and when feedback can be provided professionally
2. Future Opportunities: Statement encouraging the candidate to apply for future positions, used when the candidate made a positive impression
3. Alternative Position Suggestion: Suggestion of other open positions that might be suitable, used when there are relevant openings and the candidate shows potential
4. Retention of CV: Information about keeping the candidate's CV on file, used when the company wishes to maintain a talent pool
1. Interview Assessment Form: Optional internal document recording the evaluation of the candidate (for company records only, not to be sent to candidate)
2. Candidate Evaluation Matrix: Optional internal document showing comparative evaluation of candidates (for company records only, not to be sent to candidate)
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