The Purchase Requisition Form is a critical document in Qatar's business environment, serving as the initial step in the procurement process. It is designed to comply with Qatar's procurement regulations, particularly Law No. 24 of 2015 Regulating Tenders and Auctions, and Commercial Law No. 27 of 2006. Organizations use this form when there is a need to purchase goods or services, requiring formal documentation and approval before proceeding with the procurement. The form typically includes detailed specifications of required items, cost estimates, business justification, budget availability confirmation, and appropriate authorization levels based on the purchase value. It helps organizations maintain control over spending, ensure transparency in procurement processes, and create an audit trail for financial and regulatory compliance purposes.
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1. Requisition Information: Basic details including requisition number, date, department, and requestor information
2. Item Details: Detailed description of items/services requested, including quantities, specifications, and estimated unit costs
3. Business Justification: Explanation of why the purchase is necessary and how it aligns with business objectives
4. Budget Information: Cost center, project code, and budget line item details
5. Delivery Requirements: Required delivery date, location, and any special handling instructions
6. Preferred Supplier Information: If applicable, details of suggested or preferred suppliers
7. Approval Section: Signature blocks for required approvers based on purchase value and type
1. Technical Specifications: Detailed technical requirements for complex equipment or services - used when standard item descriptions are insufficient
2. Health and Safety Requirements: Special safety considerations or certifications required - used for hazardous materials or safety equipment
3. Environmental Impact: Environmental considerations and compliance requirements - used for purchases with potential environmental impact
4. Quality Requirements: Specific quality standards or certifications needed - used for critical equipment or materials
5. Asset Management Information: Asset tagging and tracking details - used for capital equipment purchases
6. Currency Information: For international purchases - used when dealing with non-local suppliers
1. Price Schedule: Detailed breakdown of costs including unit prices, quantities, and total costs
2. Technical Specifications Sheet: Detailed technical requirements and specifications for complex items
3. Supplier Quotations: Attached supplier quotes or proposals if already obtained
4. Supporting Documentation: Any additional documentation supporting the purchase request such as market research or comparative analysis
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