The Recruitment Privacy Notice is a mandatory document for organizations recruiting in Qatar, designed to comply with the Personal Data Privacy Protection Law (Law No. 13 of 2016) and related regulations. This document must be provided to job applicants before or at the time of collecting their personal data, explaining how their information will be processed during the recruitment cycle. It forms part of an organization's data protection compliance framework and helps demonstrate transparency in recruitment practices. The notice needs regular updates to reflect changes in data processing practices or relevant legislation, and should be easily accessible to all job applicants, typically through the organization's careers website or recruitment portal.
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1. Introduction: Overview of the notice's purpose and scope, identifying the data controller and its role in the recruitment process
2. Types of Personal Data We Collect: Comprehensive list of personal data categories collected during recruitment, including both mandatory and optional information
3. Legal Basis for Processing: Explanation of the legal grounds under Qatar law for processing candidate data
4. How We Use Your Personal Data: Detailed description of all processing activities related to recruitment data
5. Data Retention: Information about how long candidate data is kept and when it will be deleted
6. Data Security: Description of measures taken to protect candidate data
7. Your Rights: Explanation of candidates' rights under Qatar law regarding their personal data
8. How to Contact Us: Contact details for data protection queries and exercising rights
1. International Data Transfers: Required if candidate data may be transferred outside Qatar, explaining the legal basis and safeguards for such transfers
2. Automated Decision Making: Required if using any automated processing or AI in recruitment decisions
3. Third-Party Data Sharing: Required if sharing candidate data with third parties such as recruitment agencies or background check providers
4. Sensitive Personal Data: Required if collecting any sensitive personal data such as health information or criminal records
5. Social Media and Public Information: Required if the organization conducts social media screening or collects publicly available information about candidates
1. Data Categories List: Detailed breakdown of all personal data categories collected, including examples
2. Third Party Recipients: List of types of organizations with whom candidate data may be shared
3. Technical and Organizational Security Measures: Detailed description of security measures implemented to protect candidate data
4. Retention Schedule: Specific retention periods for different types of recruitment data
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