The Returning Company Property After Termination Letter is a crucial document used when an employment relationship ends in Saudi Arabia, whether through resignation, termination, or mutual agreement. It serves to formally document and facilitate the return of company assets, protecting both employer and employee interests under Saudi Labor Law. This document becomes necessary immediately following the notice of employment termination and should be issued promptly to ensure all company property is properly accounted for and returned. The letter typically covers various types of company property including physical assets (such as equipment, access cards, and documents) and digital assets (such as login credentials and company data). It must comply with Saudi Arabian labor regulations while providing clear instructions and deadlines for property return, often serving as a prerequisite for final settlement completion.
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1. Letter Header: Company letterhead, date, and formal addressing of the former employee including their last position
2. Reference Information: Employment termination date and reference to employment contract/termination agreement
3. Purpose Statement: Clear statement of the letter's purpose regarding return of company property
4. Property List: Detailed itemization of company property to be returned
5. Return Instructions: Specific instructions on how and where to return the items, including deadline
6. Acknowledgment: Statement confirming the employee's obligation to return all company property
7. Consequences: Information about potential consequences of non-compliance
8. Contact Information: Relevant contact person and details for property return coordination
9. Closing: Professional closing, signature lines for company representative
1. Digital Assets Section: Additional section specifically addressing digital assets, passwords, and access credentials when applicable
2. Confidentiality Reminder: Additional reminder about ongoing confidentiality obligations, particularly relevant for senior employees
3. Final Settlement Link: Section linking property return to final settlement payment, if applicable
4. Damage Assessment: Section addressing assessment of any damage to company property, if relevant
5. Remote Work Equipment: Special instructions for returning equipment used during remote work arrangements
1. Schedule A - Detailed Property Inventory: Comprehensive list of all company property to be returned, including identification numbers and condition
2. Schedule B - Property Return Checklist: Checklist for both parties to verify returned items
3. Schedule C - Digital Assets Register: List of digital assets, accounts, and systems requiring deactivation or password changes
4. Appendix 1 - Return Procedure: Step-by-step procedure for returning company property, including packaging and shipping instructions if relevant
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