The Authorization Letter To Purchase serves as a critical legal instrument in Singapore for delegating purchasing authority. This document is commonly used when an individual or organization needs to authorize another party to conduct purchases on their behalf, whether for a single transaction or multiple purchases over time. The letter, conforming to Singapore's Contract Act and agency laws, typically specifies the authorizer's details, the authorized party's information, scope of purchasing authority, monetary limitations, validity period, and any specific conditions or restrictions. It provides legal protection for all parties involved and clearly defines the parameters of the authorized purchasing power.
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1. Authorizer Details: Full name, identification, contact information, and address of the person giving authorization
2. Authorized Party Details: Full name, identification, contact information, and address of the person receiving authorization
3. Scope of Authorization: Clear description of what purchases are authorized, including any specific items or categories
4. Duration of Authority: Specific time period for which the authorization is valid, including start and end dates
5. Purchase Limitations: Monetary limits, frequency limits, or other restrictions on purchases
1. Payment Methods: Details of authorized payment methods and any associated account information
2. Reporting Requirements: Requirements for the authorized party to report purchases and maintain records
3. Revocation Clause: Terms and conditions under which the authorization may be revoked
4. Indemnification: Protection clauses for both parties regarding liability and responsibility
1. Schedule A - Identification Documents: Copies of identification documents for both authorizer and authorized party
2. Schedule B - Authorized Purchase List: Detailed list of specific items or categories authorized for purchase
3. Schedule C - Payment Authorization Forms: Any specific payment authorization forms or account details
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