A Formal Warning Letter To Employee is a critical document in Singapore's employment framework, used when an employee's conduct or performance falls below expected standards. It serves multiple purposes: documenting incidents, communicating expectations, and establishing a formal record of the progressive discipline process. The letter must align with Singapore's Employment Act and Tripartite Guidelines, particularly regarding fair employment practices. It's typically issued after verbal warnings have proven ineffective but before more severe disciplinary actions. The document should include specific details about incidents, clear improvement requirements, and timeframes, while maintaining professionalism and fairness.
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1. Letter Header: Company letterhead, date, reference number, and confidentiality statement
2. Employee Details: Full name, position, department, and employee ID
3. Subject Line: Clear indication this is a formal warning letter
4. Incident Details: Specific description of the misconduct or performance issue with dates and examples
5. Company Policy Reference: Reference to specific company policies or regulations violated
6. Required Improvements: Clear statement of expected behavioral or performance changes
7. Timeline: Specific timeframe for improvement and review
8. Consequences: Clear statement of potential consequences if no improvement
1. Previous Warnings: Reference to previous verbal or written warnings, if any
2. Performance Improvement Plan: Detailed plan for improvement with specific metrics
3. Support Offered: Description of support, training, or resources being provided
1. Acknowledgment Form: Form for employee to sign acknowledging receipt of warning
2. Relevant Evidence: Documentation of incidents, if applicable
3. Performance Metrics: Relevant performance data for performance-related warnings
4. Company Policies: Copies of relevant company policies referenced in the letter
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