Trust Meeting Minutes are essential documents required for proper trust governance in Singapore. They provide a formal record of trustee meetings, capturing key decisions, discussions, and resolutions made in the administration of the trust. These minutes serve multiple purposes: they document compliance with legal obligations under Singapore's trust laws, provide evidence of trustee decision-making processes, and create an audit trail for regulatory purposes. The minutes must be maintained in accordance with both the Trustees Act and MAS guidelines, making them crucial for trust administration and governance.
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1. Meeting Details: Date, time, location, and type of meeting
2. Attendance: List of trustees present, absent, and other attendees
3. Quorum Confirmation: Statement confirming meeting quorum requirements met
4. Previous Minutes: Confirmation of previous minutes' approval
5. Matters Discussed: Record of main agenda items and discussions
6. Resolutions: Formal decisions made during the meeting
7. Close of Meeting: Time of adjournment and next meeting date
1. Conflicts of Interest: Declaration of any conflicts, used when conflicts arise
2. Investment Decisions: Details of investment-related decisions, when applicable
3. Distribution Decisions: Details of trust distribution decisions, when applicable
4. Special Business: For non-routine matters requiring trustee attention
1. Attendance Register: Detailed sign-in sheet with signatures
2. Financial Reports: Relevant financial statements discussed
3. Investment Reports: Details of investment performance and decisions
4. Supporting Documents: Any additional documents referenced in discussions
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