The Authorization and Direction Letter serves as a crucial legal instrument in U.S. business and personal affairs, providing formal documentation of delegated authority. This document is commonly used when one party needs to authorize another to act on their behalf for specific purposes, such as financial transactions, medical decisions, or legal representations. The letter must comply with both federal and state jurisdictional requirements, including relevant privacy laws and industry-specific regulations. It typically includes detailed information about both parties, specific powers granted, duration of authority, and any limitations or conditions attached to the authorization.
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1. Date and Parties: Current date and full identification of both the authorizing party and authorized party including names and contact information
2. Subject Matter: Clear statement of the subject matter or purpose of the authorization
3. Scope of Authorization: Detailed description of specific actions, powers, or authorities being granted
4. Duration: Clear statement of the time period for which the authorization is valid
5. Execution: Signature block for authorizing party with date
1. Revocation Clause: Terms and conditions under which the authorization can be revoked, used for longer-term authorizations
2. Witness Section: Space for witness signatures and details, included when required by jurisdiction or circumstance
3. Notarization Block: Section for notary certification, included when formal authentication is required
4. Compliance Statements: References to specific regulations (HIPAA, GLBA, FERPA) when authorization involves regulated information
1. Schedule A - Identification Documents: Copies of relevant identification documents of the authorizing party
2. Schedule B - Supporting Documentation: Any additional documents referenced in or relevant to the authorization
3. Schedule C - Proof of Authority: Documents establishing the authority of the authorizing party (if applicable)
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