The Confirmation Letter for Internship is a crucial document used when an organization wishes to formally confirm an internship offer to a candidate. This document is particularly important in the United States, where internships must comply with specific legal requirements, including the FLSA and state labor laws. The letter serves multiple purposes: it confirms the position, outlines key terms and conditions, establishes clear expectations, and provides documentation for both legal and administrative purposes. It's especially important for ensuring compliance with regulations regarding paid vs. unpaid internships, and may be required for university credit or visa documentation for international students.
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1. Letterhead and Date: Company letterhead and current date
2. Recipient Information: Intern's full name and contact information
3. Formal Offer: Clear statement confirming the internship position
4. Position Details: Job title, department, and supervisor information
5. Duration: Start and end dates of the internship
6. Compensation: Salary/stipend information or confirmation of unpaid status
7. Working Hours: Expected schedule and time commitment
8. Basic Terms: Key conditions of the internship
1. Benefits: Additional benefits provided (for paid internships with benefits)
2. Academic Credit: Information about educational credits (when internship is part of academic program)
3. Confidentiality Statement: Non-disclosure expectations (when intern will have access to sensitive information)
4. Visa Information: Work authorization requirements (for international students)
1. Internship Program Overview: Detailed description of internship program and learning objectives
2. Company Policies: Relevant workplace policies and procedures
3. Required Forms: Tax forms, confidentiality agreements, or other necessary documentation
Relevant legal definitions
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