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A Demand Letter for Small Claims Court is an essential preliminary document used before initiating legal proceedings in small claims court within the United States. This document is typically used when informal attempts to resolve a dispute have failed, but before taking the matter to court. It serves multiple purposes: formally documenting the claim, providing the defendant one last opportunity to resolve the matter, and demonstrating to the court that reasonable attempts were made to settle the dispute before litigation. The letter must adhere to state-specific requirements and monetary limits, which vary by jurisdiction. Small claims courts generally handle cases valued between $2,500 and $25,000, depending on the state. The document must include specific details about the dispute, clear payment demands, and supporting evidence, while maintaining a professional tone that could potentially be reviewed by a judge.

1. Sender's Information: Full name and contact information of the person or entity making the claim, including address

2. Date: Current date of the letter

3. Recipient's Information: Full name and address of the person or entity being asked to pay

4. Subject Line: Clear indication that this is a demand letter and the amount being claimed

5. Dispute Details: Clear description of the incident or issue, including relevant dates, locations, and specific facts

6. Damages Amount: Specific amount being claimed, with a breakdown if multiple items are involved

7. Previous Attempts to Resolve: Brief summary of prior communication or attempts to resolve the issue

8. Demand Statement: Clear statement of what is being demanded and by when

9. Legal Action Warning: Statement indicating intent to file in small claims court if demand is not met

10. Signature: Physical or typed signature of the sender