Engagement Letters For Tax Practitioners are essential documents in U.S. tax practice that formally establish the professional relationship between tax practitioners and their clients. These letters are required by professional standards and best practices, particularly in compliance with IRS Circular 230 and state regulations. They are used when initiating new tax service relationships or updating existing ones, typically covering tax return preparation, planning services, or specialized tax consulting. The document defines service scope, sets expectations, outlines responsibilities, addresses confidentiality requirements, and establishes fee arrangements. It serves as a risk management tool while ensuring compliance with professional standards and regulatory requirements in the United States tax practice environment.
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1. Addressee and Date: Formal business letter heading with client's name, address, and date
2. Introduction: Opening paragraph identifying the parties and purpose of the engagement
3. Scope of Services: Detailed description of tax services to be provided, including tax years covered and specific returns to be prepared
4. Client Responsibilities: Clear outline of client's obligations, including providing accurate information and deadlines
5. Professional Fees: Fee structure, billing arrangements, and payment terms
6. Confidentiality: Commitments regarding client information protection and relevant regulatory requirements
7. Limitations of Services: Clear statements about what is not included in the service
8. Professional Standards: Reference to applicable professional standards and ethics requirements
9. Termination: Terms and process for ending the engagement
10. Acceptance: Signature blocks and instructions for acknowledging the engagement
1. Electronic Data Communication: Used when establishing protocols for electronic communication and file sharing
2. Multiple Entity Services: Include when services cover multiple related entities or consolidated returns
3. International Tax Considerations: Added when client has international tax obligations
4. State and Local Tax Services: Include when services extend to state and local tax matters
5. Tax Planning Services: Added when engagement includes ongoing tax planning beyond compliance
6. Third-Party Service Providers: Include when outsourcing or using external specialists
7. Dispute Resolution: Added for high-value or complex engagements where specific dispute resolution procedures are needed
1. Fee Schedule: Detailed breakdown of fees for different services and professional rates
2. Service Details: Specific list of tax returns and forms to be prepared
3. Document Checklist: List of required documents and information needed from client
4. Privacy Policy: Detailed privacy policy meeting regulatory requirements
5. E-Filing Authorization: Standard IRS e-filing authorization forms and procedures
6. Power of Attorney: IRS Form 2848 or similar state forms if required
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