The Independent Contractor Handbook serves as a critical document for organizations engaging non-employee workers in the United States. This document becomes necessary when a company regularly works with independent contractors and needs to establish clear guidelines while maintaining compliance with federal and state regulations. The handbook includes essential information about contractor classification, payment procedures, confidentiality requirements, and operational guidelines, while helping to maintain proper distinction between employees and contractors under U.S. law.
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1. Introduction: Purpose and scope of the handbook, including its application and interpretation
2. Contractor Classification: Clear definition of independent contractor status and relationship with the company
3. General Expectations: Basic requirements, professional standards, and code of conduct for contractors
4. Payment Terms: Invoice procedures, payment schedules, and tax considerations including 1099 requirements
5. Confidentiality and IP: Protection of company information, intellectual property rights, and trade secrets
1. Safety Guidelines: Specific safety protocols and OSHA compliance requirements for on-site or hazardous work
2. Equipment and Resources: Guidelines for use, maintenance, and return of company-provided tools or resources
3. Remote Work Policies: Protocols and expectations for virtual contractors including communication and availability
1. Schedule A - Tax Forms: Required tax documentation including W-9 forms and 1099 information
2. Schedule B - Insurance Requirements: Detailed insurance coverage requirements and minimum coverage amounts
3. Schedule C - Rate Card: Standard rate structure for different services or contractor roles
4. Schedule D - Security Protocols: Detailed security procedures, data protection requirements, and compliance standards
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