The Letter to Bank for Change in Authorized Signatory is a critical document used when organizations need to modify their banking authorities due to personnel changes, organizational restructuring, or policy updates. This document is essential in the United States banking system and must comply with various federal regulations including the Bank Secrecy Act and USA PATRIOT Act requirements. It typically includes identification of the account holder, account details, current and new signatory information, and the effective date of the change. The letter serves as a formal record of the requested changes and helps maintain proper documentation for both the bank and the account holder's compliance requirements.
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1. Bank Details: Full name and address of the bank branch, account number(s)
2. Account Holder Information: Company/organization name, account details, registration numbers
3. Current Signatory Details: Names and details of existing authorized signatories
4. New Signatory Details: Names and details of new authorized signatories
5. Effective Date: Date from which the change should take effect
1. Reason for Change: Explanation of why the signatory is being changed (use when requested by bank)
2. Signing Limits: Specific transaction limits for new signatories (include if different from standard limits)
3. Special Instructions: Any specific signing arrangements or conditions (include if required)
1. Board Resolution: Copy of board resolution authorizing the change in signatories
2. ID Documents: Copies of identification documents for new signatories
3. Specimen Signatures: New signatory specimen signatures on bank's prescribed forms
4. KYC Documents: Required Know Your Customer documentation for new signatories
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