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Share Confirmation Letter for the United States

Share Confirmation Letter Template for United States

A Share Confirmation Letter is a formal document issued under U.S. securities laws that officially confirms a shareholder's ownership of specific shares in a corporation. This document serves as written evidence of share ownership, detailing the number of shares held, share class, and any specific rights attached to those shares. It complies with federal and state securities regulations and is commonly used for legal verification, banking purposes, or during corporate transactions.

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What is a Share Confirmation Letter?

The Share Confirmation Letter is a crucial document in U.S. corporate governance, typically issued when shareholders require formal verification of their shareholding. It's commonly used for loan collateral, proof of ownership in legal proceedings, or during due diligence processes. The letter includes essential details such as the number of shares owned, share class, certificate numbers, and the date of issuance. Under U.S. securities laws, this document must accurately reflect the company's share register and comply with both federal and state regulations regarding share ownership documentation.

What sections should be included in a Share Confirmation Letter?

1. Letter Date and Address: Current date and recipient's address details

2. Shareholder Details: Full name, address and any identification details of the shareholder

3. Share Information: Detailed information about number of shares, class of shares, and share certificate numbers

4. Company Information: Company name, registration number, and registered address

5. Confirmation Statement: Formal statement confirming ownership of shares and their details

6. Signature Block: Authorized signatory details and signature space

What sections are optional to include in a Share Confirmation Letter?

1. Share Transfer History: Details of previous ownership and transfer history of the shares

2. Rights Attached: Specific rights, privileges, and restrictions associated with the shares

3. Voting Rights: Detailed explanation of voting rights attached to the shares

4. Regulatory Compliance: Statements regarding compliance with relevant securities laws and regulations

What schedules should be included in a Share Confirmation Letter?

1. Share Certificate Copy: Attached copy of the original share certificate(s)

2. Register Extract: Extract from the company's share register showing the shareholding

3. Corporate Resolution: Copy of board resolution authorizing share issuance (if recently issued)

4. Shareholder Rights Summary: Summary of all rights and obligations associated with the shares

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Clauses














Industries

Securities Act of 1933: Primary federal law governing the issuance of securities, requiring registration and disclosure of securities offerings unless an exemption applies

Securities Exchange Act of 1934: Federal law regulating secondary market trading of securities, establishing SEC oversight and requiring periodic reporting for public companies

Blue Sky Laws: State-specific securities regulations that govern securities offerings and transactions within each state's jurisdiction

Delaware General Corporation Law: Comprehensive state corporate law framework often used as a model, governing corporate formation, operation, and shareholder rights

Internal Revenue Code: Federal tax regulations affecting stock issuance, transfers, and related tax implications for both companies and shareholders

Corporate Governance Documents: Company-specific documents including Articles of Incorporation, Bylaws, and shareholder agreements that govern share issuance and transfers

Stock Exchange Rules: Specific requirements set by exchanges like NYSE and NASDAQ governing listed companies' securities and reporting obligations

UCC Article 8: Uniform Commercial Code provisions specifically governing investment securities, their issuance, and transfer

UCC Article 9: Uniform Commercial Code provisions covering secured transactions, including security interests in shares

SEC Rules and Regulations: Detailed regulatory framework implementing federal securities laws, including disclosure requirements and trading rules

Regulation D: SEC rules providing exemptions from registration requirements for private placement offerings

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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