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The Tenancy Contract Cancellation Letter is a crucial document in U.S. residential and commercial lease management, serving as the formal mechanism for tenants to terminate their lease agreements. This document must be prepared in accordance with both federal housing regulations and state-specific landlord-tenant laws, which vary by jurisdiction. It should be used when a tenant decides to end their tenancy, whether at the natural conclusion of the lease term or in cases of early termination. The letter typically includes essential information such as property details, lease reference information, intended vacancy date, and forwarding address for security deposit return. Proper timing and delivery of this notice are critical, as most U.S. states require specific notice periods (typically 30-60 days) and may mandate certain delivery methods. The document serves as legal protection for both parties and helps ensure a smooth transition of property possession.

1. Sender Information: Full name and current address of the tenant(s)

2. Date: Current date of writing the letter

3. Recipient Information: Landlord's or property management company's full name and address

4. Subject Line: Clear indication that this is a lease termination notice

5. Property Identification: Complete address of the rental property

6. Lease Reference: Details of the original lease agreement including date signed and any relevant reference numbers

7. Notice of Termination: Clear statement of intent to terminate the lease

8. Termination Date: Specific date when the tenant will vacate the property

9. Security Deposit: Request for security deposit return and forwarding address

10. Closing: Professional closing with signature and printed name