Utility Release Form - United States

Utility Release Form for the United States

Utility Release Form Template for United States

A Utility Release Form is a legal document used in the United States to formally terminate utility services and release both the provider and customer from future obligations. This document establishes the final reading of utilities, confirms payment of outstanding balances, and provides for the return of any security deposits or equipment. It serves as legal protection for both parties and is commonly used in property transfers, relocations, or service terminations.

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What is a Utility Release Form?

The Utility Release Form is essential in U.S. jurisdictions for properly documenting the termination of utility services. It is typically used when customers are moving, selling property, or permanently discontinuing service. The document includes critical information such as final meter readings, outstanding balance settlements, security deposit returns, and equipment returns. This form protects both the utility provider and customer by clearly documenting the end of their service relationship and preventing future disputes.

What sections should be included in a Utility Release Form?

1. Parties: Identification of utility provider and customer, including full legal names and addresses

2. Background: Context of utility service and reason for release, including service address and account number

3. Definitions: Key terms used in the release form including 'Service', 'Equipment', 'Final Reading', and 'Settlement Amount'

4. Release Terms: Specific conditions of the release including liability waiver and termination conditions

5. Final Meter Reading: Documentation of final usage readings and date of final reading

6. Payment Settlement: Final payment terms and resolution of outstanding balances, including payment deadline

7. Signatures: Execution block for all parties, including date and witness provisions

What sections are optional to include in a Utility Release Form?

1. Security Deposit: Terms for return of security deposit, including timeline and method of return

2. Equipment Return: Terms for return of utility equipment, including condition requirements and return deadline

3. Transfer of Service: Terms for transferring service to new location, including new address and transfer date

What schedules should be included in a Utility Release Form?

1. Schedule A - Final Meter Reading Record: Official documentation of final meter reading, including photographs if applicable

2. Schedule B - Payment History: Record of payment history and outstanding amounts for the past 12 months

3. Schedule C - Equipment Inventory: Detailed list of equipment to be returned, including condition assessment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Agreement

Account Holder

Effective Date

Outstanding Balance

Premises

Termination Date

Utility Services

Clauses

Relevant Industries

Utilities
Real Estate
Residential Services
Commercial Property

Relevant Teams

Customer Service
Operations
Billing
Legal
Property Management

Relevant Roles

Utility Account Manager
Property Manager
Real Estate Agent
Customer Service Representative
Facilities Manager

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What is a Utility Release Form?

What sections should be included in a Utility Release Form?

What sections are optional to include in a Utility Release Form?

What schedules should be included in a Utility Release Form?

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