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An Address Proof Letter From Company is a crucial document in South African business practice, commonly required for various administrative and legal purposes. This document type emerged from the need to comply with South African regulations, particularly the Financial Intelligence Centre Act (FICA) requirements for address verification. The letter serves as an official confirmation of an individual's address through their connection with a company, whether as an employee, contractor, or other associate. It is frequently requested by banks, government departments, and other institutions that require proof of address for their Know Your Customer (KYC) processes. The document must include specific company details, the individual's information, and be signed by an authorized representative to be considered valid under South African law.

1. Company Letterhead Details: Complete company details including registered name, registration number, physical address, and contact information

2. Date and Reference Number: Current date and unique reference number for tracking and verification purposes

3. Recipient Details: To whom it may concern' or specific recipient details if the letter is for a particular institution

4. Subject Line: Clear indication that this is a Proof of Address letter

5. Individual's Details: Full name and ID number of the person whose address is being confirmed

6. Address Confirmation: Clear statement of the confirmed address with complete details including street, suburb, city, and postal code

7. Nature of Relationship: Statement explaining how the individual is connected to the company (employee, tenant, etc.)

8. Duration of Association: Period for which the individual has been associated with this address

9. Declaration of Truth: Statement confirming the truthfulness of the information provided

10. Authorized Signatory Block: Name, title, and signature of the authorized company representative