The Affidavit of Loss Passport is a mandatory legal document required by South African authorities when an individual needs to report and officially declare a lost or stolen passport. This document is essential for initiating the passport replacement process and is governed by the South African Passports and Travel Documents Act 4 of 1994. The affidavit must contain specific details about the lost passport, circumstances of loss, and personal information of the passport holder. It serves multiple purposes: officially documenting the loss, protecting against potential passport misuse, and initiating the replacement process. This sworn statement must be executed before a Commissioner of Oaths and may be required by various authorities, including the Department of Home Affairs, foreign embassies, and international border control.
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1. Deponent Details: Full legal name, ID number, residential address, and contact details of the person making the affidavit
2. Lost Passport Details: Information about the lost passport including passport number, date of issue, place of issue, and expiry date
3. Circumstances of Loss: Detailed account of when, where, and how the passport was lost or stolen, including the last time it was seen and any relevant contextual information
4. Actions Taken: Description of steps taken after discovering the loss, such as police report filing and searching for the document
5. Declaration of Truth: Formal statement confirming that all information provided is true and correct to the best of the deponent's knowledge
6. Oath/Certification: Space for the oath to be taken and for the Commissioner of Oaths to sign and stamp
1. Police Case Reference: Include when a police report has been filed, providing the case number and police station details
2. Urgent Travel Plans: Include when there are immediate travel plans requiring expedited passport replacement
3. Previous Loss History: Include if this is not the first time the deponent has lost a passport
4. Additional Identity Verification: Include when additional identity documents were also lost along with the passport
1. Copy of Police Report: Certified copy of the police report filed regarding the lost passport (if applicable)
2. Copy of ID Document: Certified copy of the deponent's ID document or other formal identification
3. Proof of Travel Bookings: Copies of travel bookings or itineraries if urgent replacement is needed
4. Copy of Lost Passport: If available, photocopy of the lost passport kept for record purposes
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