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The Letter of Intent for a Position is a crucial document in the South African employment process, typically issued after successful interviews and negotiations but before the formal employment contract. It serves to document the preliminary agreement between an employer and a potential employee, capturing key terms discussed while clearly indicating that it is not the final employment contract. This document is particularly important in South African context where employment relationships are heavily regulated by various labor laws, including the Labour Relations Act and the Basic Conditions of Employment Act. The letter helps manage expectations, provides clarity on the proposed terms, and often serves as a reference point for the preparation of the formal employment contract. It's commonly used for senior appointments, specialized positions, or situations where there might be a significant gap between verbal agreement and formal contract signing.

1. Letter Header and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Full name and address of the prospective employee

3. Subject Line: Clear indication that this is a Letter of Intent for employment

4. Opening Statement: Formal introduction and reference to previous discussions or interviews

5. Position Details: Specific job title, department, and reporting structure

6. Key Employment Terms: Basic terms including proposed start date, salary range, and employment type (permanent/fixed-term)

7. Conditional Statement: Clear statement that this is not a formal contract and is subject to formal employment agreement

8. Validity Period: Time frame for which the letter of intent remains valid

9. Next Steps: Process outline for moving forward, including timeline for formal contract

10. Closing: Professional closing, signature block for authorized company representative