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The Letter of Intent to Sue in Small Claims Court is a crucial pre-litigation document in South Africa's legal system, designed to formally notify a party of impending legal action while providing a final opportunity for dispute resolution before court proceedings begin. This document is typically used when other attempts at resolving a dispute have failed, and the claim amount falls within the Small Claims Court jurisdiction (currently R20,000). It serves multiple purposes: documenting the formal notification of intended legal action, summarizing the dispute and attempts at resolution, specifying the exact claim amount, and providing a final deadline for response. The letter must comply with South African legal requirements and is often used in various contexts, from consumer disputes to business-to-business conflicts. While not strictly required by law, sending this letter is considered best practice and can demonstrate to the court that the claimant made reasonable attempts to resolve the dispute before litigation.

1. Sender's Details: Full name, address, and contact information of the person or entity intending to sue

2. Recipient's Details: Full name, address, and contact information of the person or entity being notified of potential legal action

3. Date: The formal date of the letter

4. Subject Line: Clear indication that this is a Letter of Intent to Sue in Small Claims Court

5. Claim Description: Detailed description of the dispute or claim, including relevant dates, amounts, and specific incidents

6. Legal Basis: Reference to applicable laws or contractual obligations that form the basis of the claim

7. Demand Statement: Clear statement of the amount claimed and/or specific actions required

8. Previous Communications: Summary of previous attempts to resolve the dispute

9. Deadline: Specific deadline for response or payment before legal action will be initiated

10. Notice of Legal Action: Formal statement of intent to pursue the matter in Small Claims Court if not resolved

11. Closing: Formal closing statement, signature block, and contact information for response