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End Of Term Letter for United Arab Emirates

End Of Term Letter Template for United Arab Emirates

A formal document issued under UAE labor law that confirms the termination of employment and outlines the terms of separation between an employer and employee. The letter details the final working day, settlement calculations, outstanding obligations, and post-employment requirements in compliance with Federal Decree-Law No. 33 of 2021 (UAE Labor Law). It serves as an official record of employment termination and includes provisions for final settlements, company property return, and necessary clearances, while ensuring all requirements under UAE employment legislation are properly addressed.

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What is a End Of Term Letter?

The End of Term Letter is a crucial document used in the United Arab Emirates to formally document the conclusion of an employment relationship. It is typically issued when an employee's contract is ending, whether through resignation, termination, or mutual agreement. The document must comply with UAE Labor Law (Federal Decree-Law No. 33 of 2021) and related regulations, ensuring proper documentation of the employment termination process. This letter serves multiple purposes: it confirms the last working day, outlines the final settlement details, specifies company property return requirements, details any post-employment obligations, and provides necessary information for visa cancellation (for expatriate employees). It's an essential tool for protecting both employer and employee interests while ensuring compliance with local labor regulations.

What sections should be included in a End Of Term Letter?

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is an End of Term Letter

3. Employment Details Reference: Reference to original employment contract, position, and duration of employment

4. Confirmation of End Date: Clear statement of the last working day and end of employment relationship

5. Final Settlement Information: Overview of final payment including salary, end-of-service gratuity, and other entitlements

6. Company Property Return: List of company assets to be returned and process for return

7. Handover Requirements: Requirements for handover of work, documents, and responsibilities

8. Final Clearance Process: Steps required to obtain final clearance and documentation

9. Closing and Signatures: Formal closure, acknowledgment section, and space for signatures

What sections are optional to include in a End Of Term Letter?

1. Garden Leave Provisions: Include when employee is placed on garden leave during notice period

2. Non-Compete Reminder: Include when original contract contains non-compete clauses that survive termination

3. Reference Provision: Include when agreeing to provide employment references

4. Outstanding Leave: Include when addressing unused annual leave balance

5. Visa/Immigration Status: Include for expatriate employees requiring visa cancellation

6. Benefits Continuation: Include when certain benefits extend beyond the termination date

7. Exit Interview: Include when an exit interview is required as part of the termination process

What schedules should be included in a End Of Term Letter?

1. Schedule 1 - Final Settlement Calculation: Detailed breakdown of all final payments including salary, gratuity, leave encashment, and any other entitlements

2. Schedule 2 - Company Property Checklist: Itemized list of company property to be returned with condition assessment

3. Schedule 3 - Handover Checklist: Detailed list of tasks, documents, and responsibilities to be handed over

4. Appendix A - Employee Clearance Form: Form to be signed by various departments confirming clearance

5. Appendix B - Final Settlement Acknowledgment: Form for employee to acknowledge receipt of final settlement and completion of all termination procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Genie AI

Document Type

Termination Letter

Cost

Free to use
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