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The Explanation Letter to Employee is a crucial document in UAE employment relationships, governed by UAE Federal Labor Law No. 33 of 2021 and related employment regulations. This document type is commonly used when employers need to formally address specific situations, clarify expectations, respond to employee inquiries, document incidents, or communicate important changes affecting the employment relationship. The letter serves multiple purposes: it creates a clear record of communication, ensures transparency in employer-employee relations, and provides documentary evidence of compliance with UAE labor laws. An Explanation Letter to Employee must be drafted carefully to maintain professionalism while clearly conveying the message, and should always consider cultural sensitivities and legal requirements specific to the UAE jurisdiction.

1. Letter Header: Company letterhead, date, reference number, and employee details including name, employee ID, and position

2. Subject Line: Clear and specific subject indicating the purpose of the explanation letter

3. Opening Statement: Professional greeting and reference to any previous communication or incidents that led to this explanation letter

4. Context: Brief background information explaining why this letter is being issued

5. Main Explanation: Detailed explanation of the specific matter, incident, or decision being communicated

6. Legal Basis: Reference to relevant company policies, procedures, or UAE labor law provisions that apply to the situation

7. Required Actions: Clear statement of any actions required from the employee, if applicable

8. Closing: Professional closing statement including any deadlines or follow-up expectations