The Global Privacy Notice is a fundamental document required for compliance with UAE Federal Decree-Law No. 45/2021 and other applicable data protection regulations. It is essential for any organization operating in the UAE that processes personal data, whether dealing with customers, employees, or other stakeholders. The notice must be implemented when an organization begins collecting personal data and should be regularly updated to reflect changes in data processing activities or regulatory requirements. This document serves multiple purposes: ensuring compliance with UAE data protection laws, providing transparency to data subjects, and establishing clear guidelines for internal data handling practices. The Global Privacy Notice becomes particularly important when organizations operate across multiple jurisdictions or UAE free zones, as it must harmonize various privacy requirements while maintaining compliance with UAE federal law.
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1. Introduction: Overview of the privacy notice scope and applicability
2. Definitions: Key terms used throughout the privacy notice
3. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed
4. Purposes of Processing: Detailed explanation of why and how personal data is collected and used
5. Legal Basis for Processing: Legal grounds under UAE law and other applicable regulations for processing personal data
6. Data Sharing and Transfers: Information about third parties with whom data is shared and international data transfers
7. Data Security: Measures taken to protect personal data
8. Data Retention: How long different types of personal data are retained
9. Individual Rights: Description of data subject rights under UAE law and how to exercise them
10. Contact Information: Details of the data controller and how to contact for privacy-related queries
11. Updates to Privacy Notice: Process for updating the privacy notice and notifying of changes
1. Cookie Policy: Detailed information about website cookies and tracking technologies, required if the organization operates websites
2. Children's Privacy: Special provisions for processing children's data, required if services are offered to or may involve children
3. Special Categories of Data: Specific provisions for sensitive personal data processing, required if such data is handled
4. Free Zone Specific Provisions: Additional requirements for DIFC or ADGM operations, required if operating in these free zones
5. Employment Data Processing: Specific provisions for employee data processing, required if notice covers employees
6. Marketing Communications: Details about marketing communications and choices, required if engagement in direct marketing
7. CCTV and Surveillance: Information about surveillance systems, required if such systems are used
1. Schedule 1: Data Processing Activities: Detailed list of specific processing activities and their purposes
2. Schedule 2: Third Party Processors: List of approved data processors and their roles
3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented
4. Schedule 4: Cross-Border Transfer Mechanisms: Details of mechanisms used for international data transfers
5. Appendix A: Consent Forms: Standard consent forms for specific processing activities
6. Appendix B: Data Subject Request Forms: Standard forms for exercising data subject rights
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