Medical Records Release Letter

Medical Records Release Letter for United Arab Emirates

Medical Records Release Letter Template for United Arab Emirates

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Medical Records Release Letter

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What is a Medical Records Release Letter?

The Medical Records Release Letter is a critical document in the UAE healthcare system, essential for facilitating the legal and secure transfer of patient medical information between authorized parties. This document is required whenever patient medical records need to be shared with third parties, whether for continuing medical care, insurance purposes, legal proceedings, or other authorized reasons. It must strictly comply with UAE federal healthcare regulations, particularly Federal Law No. 2 of 2019 and Federal Law No. 5 of 2019, which govern healthcare data protection and information sharing. The letter serves as a formal authorization mechanism, protecting both the releasing healthcare provider and the patient's rights while ensuring proper documentation of consent for medical information transfer.

What sections should be included in a Medical Records Release Letter?

1. Header Information: Healthcare facility's letterhead, date, and reference number

2. Patient Information: Full legal name, date of birth, Emirates ID number, medical record number, and contact details

3. Recipient Information: Name and details of the person/facility to whom records will be released

4. Records Description: Specific description of medical records to be released, including date range

5. Purpose of Disclosure: Clear statement of the reason for releasing the medical records

6. Authorization Statement: Explicit authorization language complying with UAE healthcare data protection laws

7. Duration of Authorization: Validity period of the authorization

8. Patient Rights Statement: Statement of patient's rights regarding the release, including right to revoke

9. Signature Block: Space for patient/guardian signature, date, and witness if required

What sections are optional to include in a Medical Records Release Letter?

1. Interpreter Confirmation: Required when the patient's primary language is not Arabic or English

2. Legal Representative Authorization: Required when someone other than the patient is authorizing the release

3. Sensitive Information Release: Special authorization section for mental health, genetic testing, or HIV-related information

4. Electronic Records Format: Specification of electronic format when records are to be released digitally

5. Urgent Request Indicator: Additional section for expedited processing requests

What schedules should be included in a Medical Records Release Letter?

1. Identification Documents: Copies of Emirates ID, passport, or other identification documents

2. Legal Authority Documentation: Power of attorney or court orders if applicable

3. Specific Records Checklist: Detailed checklist of specific records being requested

4. Fee Schedule: If applicable, schedule of fees for record copying and processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Insurance

Legal Services

Government Healthcare

Occupational Health

Medical Research

Pharmaceuticals

Healthcare Technology

Education (Medical Institutions)

Relevant Teams

Medical Records

Compliance

Legal

Patient Relations

Data Protection

Healthcare Administration

Quality Assurance

Information Management

Clinical Documentation

Risk Management

Relevant Roles

Medical Records Officer

Healthcare Administrator

Compliance Officer

Medical Director

Patient Relations Manager

Data Protection Officer

Healthcare Facility Manager

Legal Counsel

Privacy Officer

Clinical Documentation Specialist

Healthcare Operations Manager

Quality Assurance Manager

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What is a Medical Records Release Letter?

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What sections are optional to include in a Medical Records Release Letter?

What schedules should be included in a Medical Records Release Letter?

Authors

Alex Denne

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