The Medical Records Release Letter is a critical document in the UAE healthcare system, essential for facilitating the legal and secure transfer of patient medical information between authorized parties. This document is required whenever patient medical records need to be shared with third parties, whether for continuing medical care, insurance purposes, legal proceedings, or other authorized reasons. It must strictly comply with UAE federal healthcare regulations, particularly Federal Law No. 2 of 2019 and Federal Law No. 5 of 2019, which govern healthcare data protection and information sharing. The letter serves as a formal authorization mechanism, protecting both the releasing healthcare provider and the patient's rights while ensuring proper documentation of consent for medical information transfer.
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1. Header Information: Healthcare facility's letterhead, date, and reference number
2. Patient Information: Full legal name, date of birth, Emirates ID number, medical record number, and contact details
3. Recipient Information: Name and details of the person/facility to whom records will be released
4. Records Description: Specific description of medical records to be released, including date range
5. Purpose of Disclosure: Clear statement of the reason for releasing the medical records
6. Authorization Statement: Explicit authorization language complying with UAE healthcare data protection laws
7. Duration of Authorization: Validity period of the authorization
8. Patient Rights Statement: Statement of patient's rights regarding the release, including right to revoke
9. Signature Block: Space for patient/guardian signature, date, and witness if required
1. Interpreter Confirmation: Required when the patient's primary language is not Arabic or English
2. Legal Representative Authorization: Required when someone other than the patient is authorizing the release
3. Sensitive Information Release: Special authorization section for mental health, genetic testing, or HIV-related information
4. Electronic Records Format: Specification of electronic format when records are to be released digitally
5. Urgent Request Indicator: Additional section for expedited processing requests
1. Identification Documents: Copies of Emirates ID, passport, or other identification documents
2. Legal Authority Documentation: Power of attorney or court orders if applicable
3. Specific Records Checklist: Detailed checklist of specific records being requested
4. Fee Schedule: If applicable, schedule of fees for record copying and processing
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Insurance
Legal Services
Government Healthcare
Occupational Health
Medical Research
Pharmaceuticals
Healthcare Technology
Education (Medical Institutions)
Relevant Teams
Medical Records
Compliance
Legal
Patient Relations
Data Protection
Healthcare Administration
Quality Assurance
Information Management
Clinical Documentation
Risk Management
Relevant Roles
Medical Records Officer
Healthcare Administrator
Compliance Officer
Medical Director
Patient Relations Manager
Data Protection Officer
Healthcare Facility Manager
Legal Counsel
Privacy Officer
Clinical Documentation Specialist
Healthcare Operations Manager
Quality Assurance Manager
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