The Room Rental Invoice Template is essential for businesses operating in the UAE's property rental and hospitality sectors. It serves as a standardized document for billing room rentals while ensuring compliance with UAE Federal Tax Authority requirements, particularly Federal Decree-Law No. (8) of 2017 on Value Added Tax. The template is designed to capture all necessary transaction details, including rental periods, room specifications, additional services, and applicable taxes. It can be used for various scenarios including hotel rooms, serviced apartments, commercial spaces, and residential rentals. The document incorporates both Arabic and English elements as required by UAE law and includes provisions for Tourism Dirham fees where applicable. This template is particularly relevant given the UAE's growing property rental market and the need for standardized, compliant documentation.
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1. Invoice Header: Company logo, 'Tax Invoice' label (in Arabic and English), and unique invoice number
2. Supplier Information: Legal business name, trading name if different, full address, tax registration number (TRN), contact details
3. Customer Information: Customer's full name, address, TRN (if applicable), contact details
4. Invoice Details: Invoice date, due date, payment terms, reference numbers
5. Room Details: Room number/identifier, property address, rental period (from-to dates)
6. Charge Breakdown: Base room rate, itemized additional charges, subtotal
7. VAT Details: VAT rate, VAT amount, total amount including VAT
8. Payment Information: Accepted payment methods, bank account details
9. Terms and Conditions: Basic terms including payment deadline, late payment penalties
1. Additional Services: Section for listing any additional services provided (e.g., cleaning, utilities, internet) - used when services beyond basic room rental are provided
2. Security Deposit: Details of security deposit if applicable - used for long-term rentals
3. Discount Information: Any applicable discounts or special rates - used when promotional rates or long-term stay discounts apply
4. Tourism Dirham Fee: Mandatory fee for hotel/holiday home rentals - only used for tourist accommodations in Dubai
5. Previous Balance: Section showing any outstanding amounts from previous invoices - used for recurring customers
6. Municipality Fees: Section for applicable local municipality fees - used when these need to be separately itemized
1. Usage Statement: Detailed breakdown of any usage-based charges (e.g., utilities, additional services)
2. Payment History: Record of previous payments for recurring rentals
3. Rate Sheet: Breakdown of rate calculations for complex pricing structures
4. Service Details: Detailed description of any additional services provided
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