The Corporate Retention Policy serves as the primary governance document for managing an organization's document retention and destruction practices in Austria. This policy is essential for ensuring compliance with Austrian legal requirements, including the UGB, BAO, DSG, and EU GDPR, while maintaining efficient business operations. It becomes necessary when organizations need to systematically manage their documents, demonstrate regulatory compliance, and protect legal interests. The policy includes comprehensive retention schedules, handling procedures for both physical and electronic documents, and specific provisions for various document categories as required under Austrian law. Organizations should implement this Corporate Retention Policy to establish clear guidelines for document lifecycle management, minimize legal risks, and ensure consistent practices across all departments.
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1. Purpose and Scope: Defines the objective of the policy and its application across the organization
2. Definitions: Key terms used throughout the policy including types of records, retention periods, and responsible parties
3. Legal Framework: Overview of applicable laws and regulations governing document retention in Austria
4. General Retention Requirements: Basic principles and requirements for document retention applicable to all departments
5. Retention Period Categories: Classification of different retention periods based on document types and legal requirements
6. Storage and Protection Requirements: Requirements for secure storage, including both physical and electronic records
7. Roles and Responsibilities: Definition of roles involved in implementing and maintaining the retention policy
8. Document Destruction Procedures: Procedures for secure destruction of documents after retention period expiry
9. Compliance and Audit: Procedures for ensuring compliance with the policy and conducting regular audits
10. Policy Review and Updates: Process for regular review and updating of the policy
1. Industry-Specific Requirements: Additional requirements specific to regulated industries (e.g., financial services, healthcare)
2. International Operations: Additional considerations for organizations operating across multiple jurisdictions
3. Emergency Procedures: Special procedures for document preservation during litigation or investigations
4. Digital Transformation Guidelines: Specific procedures for converting physical documents to digital format
5. Privacy Impact Assessment: Additional section for organizations processing sensitive personal data
6. Remote Work Considerations: Special provisions for managing retention in remote work environments
1. Schedule A - Retention Periods Matrix: Detailed matrix of document types and their specific retention periods
2. Schedule B - Legal Requirements Reference: Comprehensive list of relevant laws and regulations with specific retention requirements
3. Schedule C - Document Classification Guide: Guide for classifying documents into different retention categories
4. Schedule D - Destruction Log Template: Template for recording document destruction activities
5. Schedule E - Departmental Responsibilities: Specific responsibilities broken down by department
6. Appendix 1 - Forms and Templates: Standard forms for retention-related procedures
7. Appendix 2 - Technical Requirements: Technical specifications for electronic storage systems
8. Appendix 3 - Compliance Checklist: Checklist for regular compliance monitoring
Find the exact document you need
Corporate Retention Policy
Austrian-compliant document retention policy outlining mandatory retention periods and document management procedures under Austrian and EU law.
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Audit Retention Policy
An internal policy document outlining audit record retention requirements and procedures under Austrian law.
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