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Employee Privacy Notice for Austria

Employee Privacy Notice Template for Austria

This document is a comprehensive Employee Privacy Notice compliant with both the EU General Data Protection Regulation (GDPR) and Austrian data protection law. It serves as a mandatory information document that details how an organization collects, processes, stores, and protects its employees' personal data. The notice is specifically tailored to meet Austrian legal requirements, including considerations under the Austrian Data Protection Act (DSG) and Labor Constitutional Act (ArbVG), while fulfilling the transparency obligations under Articles 13 and 14 of the GDPR. It provides employees with clear information about their data protection rights and the organization's data processing activities.

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What is a Employee Privacy Notice?

The Employee Privacy Notice is a crucial document required by both EU and Austrian data protection law to ensure transparency in workplace data processing. It must be provided to employees at the time their personal data is collected and serves as a comprehensive guide to how their data is handled throughout the employment relationship. The notice fulfills obligations under the GDPR and Austrian Data Protection Act (DSG), detailing the types of personal data collected, purposes of processing, legal bases, data sharing practices, retention periods, and employee rights. This document is essential for establishing clear communication about data protection practices and demonstrating compliance with privacy regulations. It should be reviewed and updated regularly to reflect any changes in data processing activities or relevant legislation.

What sections should be included in a Employee Privacy Notice?

1. Introduction: Identifies the data controller (employer), scope of the notice, and its purpose

2. Types of Personal Data We Process: Comprehensive list of personal data categories collected and processed about employees

3. Purposes and Legal Bases for Processing: Detailed explanation of why personal data is processed and the legal grounds under GDPR Article 6

4. Data Recipients and Transfers: Information about who receives the personal data, including internal departments and external processors

5. Data Retention Periods: Explanation of how long different types of personal data are kept

6. Your Rights as a Data Subject: Description of employee rights under GDPR and Austrian law, including access, rectification, and erasure

7. Data Security Measures: Overview of technical and organizational measures to protect personal data

8. Contact Information: Details of data protection officer (if applicable) and how to raise privacy concerns

What sections are optional to include in a Employee Privacy Notice?

1. International Data Transfers: Required if personal data is transferred outside the EEA, detailing transfer mechanisms and safeguards

2. Automated Decision Making: Required if automated processing or profiling is used in employment context

3. Works Council Information: Include if there's a works council and specific agreements regarding data processing

4. Monitoring and Surveillance: Required if workplace monitoring systems or surveillance are in place

5. Special Categories of Data: Required if processing sensitive data like health information or biometric data

What schedules should be included in a Employee Privacy Notice?

1. Schedule 1 - Detailed Data Processing Activities: Comprehensive table listing specific processing activities, purposes, and retention periods

2. Schedule 2 - Approved Data Processors: List of third-party processors and their processing activities

3. Schedule 3 - Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

4. Appendix A - Data Subject Request Form: Template form for employees to exercise their data protection rights

5. Appendix B - Consent Forms: Optional specific consent forms for processing activities requiring explicit consent

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Austria

Publisher

Genie AI

Document Type

Privacy Policy

Cost

Free to use

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