The Employee Privacy Notice is a critical compliance document required under Singapore's Personal Data Protection Act (PDPA). Organizations must provide this notice to inform employees about how their personal data is collected, used, and protected. The document should be provided at the start of employment and updated when significant changes occur in data processing practices. It helps organizations meet their transparency obligations while ensuring employees understand their data privacy rights and the company's data handling procedures.
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1. Introduction: Purpose of the privacy notice and scope of application
2. Types of Personal Data Collected: Comprehensive list of personal data categories collected from employees
3. Purposes of Collection: Detailed explanation of why personal data is collected and how it will be used
4. Disclosure of Personal Data: Information about third parties with whom data may be shared
5. Data Protection Measures: Security measures implemented to protect personal data
6. Retention Period: How long personal data will be retained
7. Employee Rights: Rights of employees regarding their personal data
1. International Data Transfers: Details of cross-border data transfers (include when company transfers data outside Singapore)
2. Automated Decision Making: Information about automated processing of personal data (include when automated decisions are made using employee data)
3. Special Categories of Data: Treatment of sensitive personal data (include when collecting sensitive data like health information)
1. Data Categories Schedule: Detailed breakdown of all personal data categories collected
2. Third Party Recipients List: Complete list of third parties who may receive personal data
3. Data Retention Schedule: Detailed retention periods for different types of personal data
4. Security Measures Appendix: Technical and organizational measures for data protection
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