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The Confirmation of Maternity Leave Letter is a crucial document in Australian employment practice, required whenever an employee is approved to take maternity leave. It formalizes the leave arrangements in compliance with the Fair Work Act 2009 and related legislation, protecting both employer and employee interests. This document should be issued after an employee has formally requested maternity leave and the request has been approved, but before the leave period begins. The letter serves multiple purposes: it confirms the approved leave dates, outlines entitlements and benefits during the leave period, details any agreed return-to-work arrangements, and provides important information about maintaining contact during the leave period. As a formal record of the agreed arrangements, it helps prevent misunderstandings and ensures all parties are clear about their rights and obligations during the maternity leave period.

1. Letter Header: Company letterhead, date, recipient's name and address

2. Subject Line: Clear indication that this is a Maternity Leave Confirmation

3. Opening Acknowledgment: Reference to the employee's maternity leave application and its approval

4. Leave Duration Details: Confirmed start and end dates of the maternity leave period

5. Leave Entitlements: Outline of paid and unpaid leave components and government parental leave pay if applicable

6. Return to Work Date: Expected date of return to work

7. Continuation of Benefits: Information about employment benefits that continue during leave

8. Contact Arrangements: How and when the employee should maintain contact during leave

9. Signature Block: Formal closing, signature of authorized person, and their position