The Commercial Sales Invoice is a fundamental business document required for all commercial transactions in Belgium. It serves as an official record of sale and a request for payment, complying with Belgian VAT Code and EU regulations. This document is essential for businesses operating in Belgium as it must contain specific elements mandated by law, including detailed seller and buyer information, VAT numbers, precise description of goods or services, pricing, VAT calculations, and payment terms. The invoice plays a crucial role in tax reporting, accounting records, and legal compliance, while also serving as proof of transaction for both parties. It must be issued within specified timeframes and can be delivered either electronically (following EU Directive 2014/55/EU standards) or in paper format.
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1. Invoice Header: Contains invoice number, date of issue, and due date
2. Seller Details: Full legal name, address, VAT number, and business registration number of the selling company
3. Buyer Details: Full legal name, address, and VAT number (if applicable) of the purchasing company
4. Delivery Information: Date of delivery or service provision
5. Item Description: Detailed description of goods/services, including quantities and unit prices
6. Financial Summary: Subtotal, VAT amounts (with rates), and total amount payable
7. Payment Information: Bank account details, payment terms, and payment reference
8. Legal Notices: Mandatory legal statements required by Belgian law including late payment terms
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order
2. Delivery Note Reference: Include when goods have been physically delivered with a delivery note
3. Contract Reference: Include when the invoice relates to a specific contract
4. Discount Information: Include when special discounts or promotional terms apply
5. Intrastat Information: Include for intra-EU transactions requiring Intrastat reporting
6. Special VAT Clauses: Include for specific VAT arrangements (reverse charge, exemptions)
7. Currency Exchange Information: Include when invoice is in a currency other than EUR
1. Detailed Breakdown: Itemized list of products/services with extended descriptions and individual costs
2. Time Sheet: For service-based invoices, detailed breakdown of time spent
3. VAT Calculation Sheet: Detailed breakdown of VAT calculations for complex transactions
4. Delivery Documentation: Copies of delivery notes or proof of service completion
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