The Commercial Sales Invoice is a critical business document used in Swiss commercial transactions to formally request payment for goods or services provided. It serves multiple purposes: as a payment demand, a tax document for VAT purposes, and an accounting record. The document must comply with Swiss federal regulations, particularly the Swiss Code of Obligations and Federal Act on Value Added Tax, requiring specific information such as unique invoice numbers, clear itemization, VAT details, and payment terms. Commercial Sales Invoices are essential for business record-keeping, tax compliance, and financial tracking, with Swiss law requiring retention for 10 years. The document is used across all business sectors and is fundamental to commercial operations in Switzerland.
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1. Invoice Header: Company details including legal name, address, registration numbers, and VAT number
2. Customer Information: Full customer details including name, address, and any reference numbers
3. Invoice Details: Invoice number, date, payment due date, and reference numbers
4. Item Description: Detailed list of goods/services, quantities, unit prices, and descriptions
5. Price Calculation: Subtotal, VAT calculations, and total amount due
6. Payment Information: Bank details, payment terms, and payment instructions
7. Legal Notices: Mandatory legal information and VAT-related declarations
1. Delivery Information: Include when goods are physically shipped, showing delivery address and shipping terms
2. Purchase Order Reference: Include when the invoice relates to a specific purchase order
3. Discount Terms: Include when early payment or volume discounts apply
4. Currency Information: Include for international transactions with exchange rate details
5. Special VAT Declarations: Include for specific VAT situations like reverse charge or export declarations
6. Contact Information: Include specific department or person contact details for queries
1. Detailed Breakdown: Itemized list of products/services with extended descriptions when main invoice contains summary only
2. Delivery Documentation: Copies of delivery notes or proof of delivery when required
3. Service Time Sheets: For service-based invoices, detailed breakdown of time and activities
4. Special Calculations: Detailed calculation sheets for complex pricing or special discount structures
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