The Company Letter For Visa Application is a fundamental document in the Belgian immigration process, required when companies seek to employ foreign nationals in Belgium. This document is essential for both short-term and long-term work visas, serving as official evidence of employment and company sponsorship. It must comply with Belgian immigration laws, including the Immigration Law of 1980 and relevant EU directives. The letter typically includes detailed information about the employer, the position offered, employment terms, and the company's commitment to following local employment regulations. It is particularly crucial for companies engaging in international recruitment and must be drafted carefully to ensure it meets all requirements of Belgian immigration authorities and relevant embassy or consulate specifications.
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1. Company Letter Head: Official company letterhead including full legal company name, address, registration number, and contact details
2. Date and Reference Number: Current date and internal reference number for the letter
3. Embassy/Consulate Address: Full address of the Belgian embassy or consulate where the application is being submitted
4. Employee Information: Full name, nationality, passport number, and current address of the employee
5. Employment Details: Position, department, employment duration, and basic terms of employment
6. Purpose of Letter: Clear statement supporting the visa application and specifying the type of visa being requested
7. Travel Information: Intended duration of stay and proposed entry date to Belgium
8. Company Commitment: Statement of company's responsibility and compliance with Belgian employment laws
9. Signatory Details: Name, position, and signature of authorized company representative
1. Salary Information: Details of compensation package when required for specific visa types like EU Blue Card
2. Housing Arrangements: Information about accommodation if the company is providing housing support
3. Family Members: Details of accompanying family members if the employee is relocating with family
4. Project Details: Specific information about the project or work activities when required for specialized skill visas
5. Return Guarantee: Company guarantee that the employee will return to their home country after the assignment, if required
1. Employment Contract: Copy of the signed employment contract or offer letter
2. Company Registration: Certificate of company registration in Belgium
3. Work Permit: Copy of work permit or work permit application if already initiated
4. Employee Qualifications: Copies of relevant educational certificates and professional qualifications
5. Passport Copy: Copy of employee's valid passport
6. Company Financial Statement: Recent financial statements proving company's ability to employ foreign workers
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Relevant Teams
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Relevant Roles
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HR Business Partner
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International Recruitment Specialist
Compliance Officer
Corporate Immigration Manager
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International HR Coordinator
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