The Consensual Relationship Agreement serves as a crucial risk management tool for organizations operating in Belgium, addressing the complex intersection of personal relationships and professional obligations in the workplace. This document becomes necessary when two employees enter into a consensual romantic or intimate relationship, particularly when there might be potential conflicts of interest or reporting line complications. It aims to protect all parties' interests while ensuring compliance with Belgian labor law, privacy regulations, and anti-discrimination legislation. The agreement helps organizations maintain a professional work environment while respecting employees' personal rights, incorporating specific provisions required under Belgian jurisdiction including data protection under GDPR and local privacy laws.
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1. Parties: Identification of the employees entering into the consensual relationship agreement and the employer
2. Background: Context of the agreement, including the company's position on workplace relationships and purpose of the agreement
3. Definitions: Key terms used in the agreement including 'consensual relationship', 'workplace', 'conflict of interest', and 'professional conduct'
4. Relationship Disclosure: Declaration of the consensual relationship and ongoing disclosure obligations
5. Professional Conduct Requirements: Standards of behavior expected in the workplace, including separation of personal and professional matters
6. Conflict of Interest Management: Procedures for identifying and managing potential conflicts of interest
7. Anti-harassment Commitment: Mutual commitment to maintain a harassment-free workplace and handle relationship issues appropriately
8. Confidentiality and Privacy: Obligations regarding the privacy of the relationship and handling of personal information
9. Term and Termination: Duration of the agreement and procedures upon relationship termination
10. Compliance with Policies: Acknowledgment and agreement to comply with relevant workplace policies
11. Signatures: Execution section for all parties to sign and date the agreement
1. Reporting Structure Modifications: Required when the parties work in the same department or have a reporting relationship
2. Performance Review Process: Needed when one party has influence over the other's career advancement
3. Project Assignment Protocol: Include when parties may work on same projects or assignments
4. External Communication Guidelines: Required for senior employees or public-facing roles
5. Social Media Conduct: Include for employees with significant social media presence or company representation
6. Customer/Client Interaction Protocol: Needed when both parties interact with same clients or customers
1. Schedule 1 - Relationship Disclosure Form: Standard form for documenting the existence and nature of the relationship
2. Schedule 2 - Relevant Company Policies: Copy or summary of applicable workplace policies regarding relationships
3. Schedule 3 - Conflict Management Procedures: Detailed procedures for handling potential conflicts
4. Schedule 4 - Contact Information: Relevant HR contacts and resources for relationship-related issues
5. Appendix A - Acknowledgment of Receipt: Confirmation of receipt and understanding of the agreement
6. Appendix B - Reporting Structure Chart: Current organizational chart showing reporting relationships
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